Payroll Specialist

Ensures payroll accuracy by meticulously reconciling time card submissions, payroll data, and supervisor approvals prior to payroll transmission. Diligently ensures precise calculation and application of deductions, while validating totals using comprehensive payroll system reports.

Proactively stays abreast of timekeeping laws and regulations, actively engaging in ongoing research to maintain compliance standards.

Conducts thorough audits on payroll records, meticulously examining semi-monthly and monthly payroll payments, payroll deductions, leave reports, insurance payments, COBRA payments, reimbursements, FSA Account tracking, and retirement plans (including but not limited to STRS and 456(b)) to ensure accuracy and departmental consistency.

Contributes to the computation of gross salary and earnings, actively participating in the preparation and submission of Cal STRS reports for all retirement systems. Assists in the meticulous preparation and submission of monthly transmittals for employee deferrals and company matches. Additionally, plays a key role in preparing employment, change of status forms, and separation forms for retiring employees, ensuring a seamless process.

Support efforts to ensure the HR department and school are compliant within state and Federal employment laws through research, investigations, and learning

Assists with keeping HR manuals, policies, and trainings current and updated

Performs research as needed on labor law, education code, and best practices to help guide the school leadership with the development of school policy

Assists with the maintenance of the school’s HRIS

Implements methods of utilizing the system to help with payroll and STRS reporting.

Proactively supports in the development of the HRIS for the HR department and school staff use

Supports the Human Resources and other school departments with clerical operations and tasks as needed

Supports the Human Resources department in developing positive school culture

Preserves the employer/employee relationship

Supports efforts of the administration to ensure the workplace is free from discrimination and harassment for all staff

Supports the Human Resources department with surveys to gather information from staff

Answers routine questions about human resources policies and procedures and directs staff to available resources as needed

Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours

Document and report to the school’s management all formal disciplinary actions involving staff; if applicable, addressing and resolving complaints from students, parents, and staff in a timely manner; ensuring compliance with the school’s Uniform Complaint Policy; the school’s Uniform Technology Policy; and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)

Performs other duties as assigned

High School Diploma required

Bachelor's degree preferred but not required

Two years of human resources and/or payroll experience preferred

State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.

Proof of a clear TB test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years

Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software.

Google docs, Google spreadsheets and other online collaboration tools to send and receive information

Basic arithmetic calculations

Conflict resolution

Record-keeping techniques

Methods of collecting and organizing data and information

Embraces Sage Oak’s core values

Maintains integrity at all times

Works independently with little direction

Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner

Maintains flexible and adaptable mindset

Demonstrates sensitivity to individual differences and cultural backgrounds

Maintains confidentiality of sensitive and privileged information

Follows established procedures and meets all established deadlines

Hear and speak to exchange information

Dexterity of hands and fingers

See to read a variety of materials

Bend at the waist, kneel or crouch

Sit or stand for extended periods of time

Lift objects up to 50 pounds with or without assistance

Office environment, regularly operating a computer and other office equipment

Noise level is generally moderate

Meetings conducted in public and office settings

Indoor and outdoor in varying temperatures

Employee must have available transportation and be able to travel up to 100 miles in a day