NECESSARY MATERIALS FOR APPLICATION :
- Letter of Introduction
- Resume
- Letters of Recommendation- Two (2) current, professional letters (at least one from a direct supervisor)
Senior Specialist, Employee Relations
Job Description
Reports To : Senior Administrator, Employee Relations (or designee)
FLSA Status : Non-Exempt
School Classification : Classified
Pay Schedule : Range 4 ($29.24 - $38.00)
Work Schedule : 12 months
Location : Onsite and Remote Office
Position Summary : The Senior Specialist, Employee Relations is responsible for maintaining, and enhancing processes to support a positive and compliant workplace environment. Under the supervision of the Senior Administrator, Employee Relations, this role ensures efficient management of performance management systems, leaves of absence process, and compliance initiatives. This role actively contributes to fostering a culture aligned with the school's mission, vision, and core values.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
General Support
Manages offboarding processes, ensuring accuracy and keeping procedures up to dateEnsures proper documentation is collected, organized, and maintained in relevant systemsCompletes HR paperwork and documentation, such as employment verification, records, and attendance reportsKeeps leadership informed of potential issues and recommends solutions as appropriateDepartmental and Employee Performance Evaluation
Supports the development and maintenance of performance evaluation systems under the direction of the Senior AdministratorMaintains performance evaluation systems, tools and documentsMaintains and updates performance management trackers, including tracking deadlines for performance evaluations, and goal-setting processesSupports the school leadership with collecting staff evaluations and tracking completionEmployee and Labor Relations
Supports efforts to ensure the HR department and school are compliant within state and Federal employment laws through research, investigations, and learningPrepares and tracks employee relations metrics and reports, including turnover, retention, and dashboard numbers, for review by senior administrator of employee relationsAnalyzes employee relations metrics to identify trends and provides actionable recommendations to improve retention and engagementSupports in conducting workplace investigations, including gathering documentation, and preparing reportsDesigns and delivers training programs to enhance employee understanding of workplace policies and performance managementSupports with special projects and initiatives aimed at improving employee engagement, retention, and overall workplace cultureAssists with keeping HR manuals, policies, and trainings current and updatedMaintenance of the Human Resources Information System and School Databases
Assists with the maintenance of the school's HRISAssists with keeping all school systems current including auditing employment records as neededCreates and maintains staff work calendarsLeaves of Absence Support
Coordinates the administration of leaves of absence and accommodations, ensuring accurate documentation and timely communication while ensuring compliance with state and federal regulationsTracks and records leave and accommodations cases, ensuring accurate records are maintainedMonitors case deadlines, extensions, and updates to ensure processes are handled in a timely mannerResponds to general inquiries from school leadership and staff regarding the leaves of absence and accommodations processAssists with communication between employees, school leadership, and the Human Resources department to provide status updates and ensure all parties are informed throughout the leave and accommodation processesServes as a resource for the leave of absence process and informationEnsures legal compliance by staying updated on state and federal laws related to leaves of absence and workplace accommodations, and applying relevant changes to school policies and procedures as instructed by HR leadershipCompletes HR related paperwork and documentation, including but not limited to unemployment, verification of employment, etc.Tracks and maintains a comprehensive substitute teacher pool list independentlyOther Duties :
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hoursDocuments and refers all formal disciplinary actions involving students and staff to school management ensuring compliance with the school's Uniform Complaint Policy and the school's Uniform Technology Policy; addressing and resolving complaints from students, parents, and staff in a timely manner; and complying with the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)Performs other duties as assignedQUALIFICATIONS GUIDE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
Education & Experience :
Bachelor's degree or HR-related experience may be substituted for the required education on a year-for-year basis (eg. substitute four years of experience for a bachelor's degree)Human Resources Certification Institute (HRCI) or Society for Human Resources Management (SHRM) HR professional certification preferredThree years of related human resources experience desiredA minimum of two successful years of experience conducting and facilitating leaves of absence and the accommodations process preferredOther Qualifications :
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.Proof of a clear TB test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four yearsHold and maintain a valid California Driver's License; proof of automobile insurance; and full time use of a dependable automobile that is insured pursuant to California regulations.Knowledge :
Computer and technology literacy : Operate office equipment including a calculator, copier, fax machine, computer and assigned software.Google docs, Google spreadsheets and other online collaboration tools to send and receive informationBasic arithmetic calculationsSkills :
Conflict resolutionRecord-keeping techniquesMethods of collecting and organizing data and informationAbilities :
Embraces Sage Oak's core valuesMaintains integrity at all timesWorks independently with little directionMaintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous mannerMaintains flexible and adaptable mindsetDemonstrates sensitivity to individual differences and cultural backgroundsMaintains confidentiality of sensitive and privileged informationFollows established procedures and meets all established deadlinesAllocates time and resources effectivelyUnderstand complex, multi-step written and oral instructionsPhysical Demands :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hear and speak to exchange informationDexterity of hands and fingersSee to read a variety of materialsBend at the waist, kneel or crouchSit or stand for extended periods of timeLift objects up to 50 pounds with or without assistanceWork Environment :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment, regularly operating a computer and other office equipmentNoise level is generally moderateMeetings conducted in public and office settingsIndoor and outdoor in varying temperaturesEmployee must have available transportation and be able to drive up to 100 miles in a dayThe above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
EQUAL OPPORTUNITY :
Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer's hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.
Salary : $38
