Executive Assistant

Sage is on a mission to improve care and quality of life for older adults, starting with those residing in senior living facilities. Falls are the leading cause of injury-related death among adults over 65. And yet, fall prevention and emergency response systems for older adults are archaic and ineffective. At Sage we've built a more modern way of understanding when older adults need help, including methods for residents to alert caregivers when in need of help, and corresponding software for caregivers to triage response. Our company mission is to create a product that our client counterparts love, and this role is a key part of that objective.

Sage is a small, tight team of ambitious, multi-disciplinary entrepreneurs. We are a software-enabled, mission-driven company, and are focused only on the problems that are central to achieving that mission. At Sage, we work hard and fast but also know that to build a truly important company, we need to treat our work as a marathon, and not a sprint. The journey matters.

About the Role

Sage is seeking an Executive Assistant to support our three Founders and company operations. In this role, you'll manage scheduling, communications, and administrative tasks, enabling leadership to focus on strategic priorities. You'll be able to play a large part in building and supporting the company culture. This role reports to the Head of People and requires working at the office in Union Square every Tuesday-Thursday.

Some examples of the work you'll be doing on any given day include…

• Support our Founders: Provide comprehensive, proactive administrative support to Sage's three Founders, anticipating their needs and enabling them to focus on strategic priorities and company growth.
• Manage complex calendars: Assist with scheduling, prioritizing, and organizing the Founders' meetings and commitments, proactively resolving scheduling conflicts and ensuring efficient time management for both professional and personal matters.
• Travel Management: Arrange seamless domestic travel, including logistics, itineraries, and problem-solving.
• Stakeholder Management & Communications: Serve as the primary point of contact for internal and external stakeholders, expertly managing all Founder communications, including drafting correspondence, screening inquiries, and prioritizing responses.
• Manage projects: Assist with special projects as assigned, which may include research, event planning, or other administrative tasks.
• Collaborate with Recruiting: Partner with the Recruiting team to schedule interviews with the Founders, coordinating candidate availability, interview logistics, and ensuring a positive candidate experience. This may also include managing communication with candidates on behalf of the Founders.
• Maintain confidentiality: Handle confidential and sensitive information with discretion and professionalism, maintaining the highest level of confidentiality.
• Values-Driven Communication: Serve as a cultural ambassador when communicating with stakeholders, embodying company values that inspire trust, respect, and teamwork.
  
  

Requirements

Minimum Qualifications

• Bachelor's degree.
• 3 years as an Executive Assistant.
• Excellent written and verbal communication skills.
• Proactive, self-starter who can anticipate needs, troubleshoot challenges, and implement solutions.
• Excellent organizational skills.
• Warmth and positivity: you love making people feel welcome and valued, whether they're a team member of a visitor.
• Experience working with Google Suite and Slack.
  
  

Preferred Qualifications

• Experience working for a fast growing startup
• Experience working with Greenhouse ATS
  
  

Benefits and Pay

Our headquarters are located in New York City's Union Square. We believe in cross team collaboration. We think good ideas can come from anyone, and we've designed our processes to encourage participation from all. While we take our mission seriously, we don't take ourselves too seriously. We like to host offsites, outings, and team meals where we can connect as people, not just as colleagues. We offer office lunch and a fully stocked snack bar. While we are an in office culture, we allow up to 2 remote days per week.

Our benefits package for employees includes competitive base compensation along with stock options. The expected annual salary range for this role is $110,000-$140,000 USD, depending upon the job level, which will depend on your level of expertise, your experience, and your qualifications. We also provide fully-paid health and dental insurance coverage for all of our employees, along with other health benefits including vision insurance, membership to premium primary and urgent care, and online medical health providers. We also have a take as you need time off policy, in addition to 7 paid holidays and a company wide winter break during the holidays.

EEO Statement

Sage is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Sage makes hiring decisions based solely on qualifications, merit, and business needs at the time.