Office Administrator

Position Summary

The Office Administrator plays a pivotal role in ensuring the efficient functioning of the organization by managing administrative, financial, and bookkeeping responsibilities. Reporting directly to the Deputy Director, the Office Administrator supports organizational goals to advance permanent land and water protection and habitat restoration. The person hired for this position will be in the Pocatello, Idaho office. This position requires knowledge and experience in business, finances, and office management. Accurate data entry, attention to detail, note taking, communication, and customer service skills are required.

Core Responsibilities

Administration and Organization Advancement

• Respond to phone and email inquiries and maintain professional correspondence.
• Schedule and coordinate meetings.
• Take meeting minutes at staff meetings and Finance Committee meetings.
• Assist the Board of Directors and staff with administrative needs.
• Resolve technical issues in coordination with IT contractor.
• Assist with the recruitment, hiring, and onboarding of interns and staff.
• Provide general office support to ensure smooth daily operations.

Finances, Bookkeeping, and Grant Administration

• Process and submit invoices, track expenses and revenue (unrestricted and restricted), and reconcile accounts monthly with accounting firm.
• Lead the annual audit process and Form 990 filing with external CPA firm.
• Track and manage grant allocations, budgets, and project-specific finances.
• Active member of the Finance Committee.
• Assists Executive Leadership with annual operational budget development and bi-weekly financial account monitoring.
• Collects W9s and deposits checks.
• Works with Development and Outreach Coordinator to track member and donor contributions using DonorPerfect and send acknowledgement letters.

Preferred Experience and Qualifications

Undergraduate degree or higher from an accredited college or university (business or accounting degrees preferred), or equivalent experience. Excellent organizational skills; attention to detail; positive attitude; flexibility in work schedules; and passion for conservation. Experience with Microsoft Office software, including Excel, and QuickBooks (or similar software). Experience with DonorPerfect software a plus; willingness to be trained if needed.

Office Location

The Office Administrator will have a front desk office space located at 109 N Arthur Ave., Suite 300, Pocatello, Idaho 83204.

Compensation and Benefits

The starting salary for this position is $50,000.

Competitive leave policy, 5% matching retirement contribution, optional enrollment in employer-covered health, vision, and dental insurance plan, and sabbatical opportunity after 5 years of employment as indicated in Sagebrush Steppe Land Trust’s Personnel Policy, available upon request.

Hiring Entity

Sagebrush Steppe Land Trust (SSLT) is a private, nonprofit 501(c)3 conservation organization incorporated in 2004 and is a qualified organization within the meaning of section 170 (h)(3) of the IRS Code. Sagebrush Steppe Land Trust is accredited through the Land Trust Accreditation Commission and serves the 7 counties of Southeastern Idaho: Bannock, Bingham, Power, Oneida, Bear Lake, Caribou and Franklin. To learn more, please visit: www.sagebrushlandtrust.org.

Sagebrush Steppe Land Trust is an equal opportunity employer and supports a culture of professional excellence through adaptive leadership, best management practices, diverse representation, equitable policies and procedures, and inclusive approaches to conservation. All qualified applicants are welcome and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, or disability. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact SSLT Office (208.240.6045).

About Us

Our mission at the Sagebrush Steppe Land Trust is to protect, connect, and enhance wildlife habitat, working lands, and community spaces in Southeast Idaho, now and for future generations. Collaborating with landowners in Southeast Idaho, we serve the public, farmers, ranchers, and others who care about conserving private land. We create tailored agreements, known as conservation easements, protecting land while keeping it in private ownership. We are a growing non-profit organization, who values commitment to conservation, relationships with our communities and a healthy environment as we move into the future.

SSLT Vision

We envision southeast Idaho as a place where people from all walks of life can connect with, support, and appreciate the spectacular landscapes of our region; a landscape with healthy people, waters and wildlife; a region of farms and ranches that work in partnership with surrounding wildlife goals and community heritage; a quality of life that allows our small towns and cities to balance development and economic opportunities with a lasting foundation of lands and waters, for both public recreation and private ownership, which give our region its unique identity and sense of place.

Application

Please email a cover letter and resume to heath@sagebrushlandtrust.org with the subject line titled “Office Administrator”. Include how you heard of this open position. Interviews will be scheduled with qualified applicants in an on-going basis. The Office Administrator position will remain open until the position is filled.