Office Operations Associate

Overview:

If you're looking for the stability of a profitable, growing company with the entrepreneurial spirit of a startup, we’re hiring. SageSure, a leader in catastrophe-exposed property insurance, is seeking a reliable, organized Office Operations Associate (OOA) to collaborate with team members in providing day-to-day operational support in our Facilities Operations Department, including administrative, technology, purchasing, mail handling and processing.

What you’d be doing:

• Provide front-line administrative/reception duties at our facility 5-days a week.
• Perform critical facility operations task including answering phones (limited), sorting and sending mail (daily), and liaising with vendors (daily).
• Daily Mail Handling and Mail Processing.
• Manage the facility's maintenance and upkeep, including vendor coordination and scheduling.
• Oversee and manage facility service contracts.
• Manage and track facility expenses.
• Ensure the facility meets safety and regulatory compliance requirements.
• Manage and track facility equipment and supplies.
• Tracking equipment for shipping and creating FedEx labels.
• Assist local team members with any Office Operations support requests.
• Maintain IT and Facilities’ inventories for national procurement.
• Process any needed purchases of inventory or supplies.
• Provide operational support for local events and meeting planning.
• Provide support to executives and guests as needed.
• Ensure that all visitor arrangements are coordinated with their executive assistants throughout the organization.
• Purchase and maintain the stocking of healthy snacks and beverages in kitchen; must be able to lift up to 15 pounds at times.
• Assist in monthly departmental metrics reporting and provide ad-hoc usage reports as requested on key systems for the department.
• Willingness to carry a company mobile phone for after-hours responses to site security issues or emergency contacts.
• Willingness to be cross trained to provide support services where needed.
• Performs other duties as assigned.
  
  
  

We’re looking for someone who has:

• High school diploma or equivalent required.
• 2 years' experience in an administrative capacity, with a preference for experience in facilities management.
• Valid driver’s license and personal vehicle (we will request utilizing this vehicle for certain tasks).
• Strong proficiency with Microsoft software including Outlook, Word, Excel, SharePoint, and PowerPoint.
• Experience using security system access software.
• Project management skills to organize tasks and ensure timely completion.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Attention to detail, and diplomacy in handling high stress situations.
• High energy and able to provide exceptional service and support.
• Ability to project a professional, businesslike image in the office including proper business attire, language, body language and demeanor.
• Strong data analytic skills to interpret and report on operational metrics
• Proficiency in Microsoft PowerPoint for presentation preparation and reporting.
  
  
  

Highly preferred candidates also have:

• Strong Proficiency with Microsoft software including Outlook, Word, Excel, SharePoint and PowerPoint
  
  
  

About SageSure:

As a Best Places to Work in Insurance Recipient for four years in a row (2020-2023), SageSure, one of the largest residential property insurance managing general underwriter (MGU) in the United States, is pioneering ways people protect their American Dream.

A leader in catastrophe-exposed property insurance, SageSure was founded in 2009 to deliver reliable products, exceptional customer experiences, and strong underwriting results in challenging insurance markets. SageSure currently operates in 14 states and provides home, flood, and commercial coverage on behalf of its highly rated carrier partners.

We have more than 600 employees working remotely or hybrid in one of our eight offices—Jersey City, NJ; Mountain View, CA; Chicago, IL; Tallahassee, FL; Cincinnati, OH; Houston, TX; Mt. Laurel, NJ; and Cheshire, CT—who are tackling the industry’s toughest challenges.

We provide generous health benefits and perks, including tuition reimbursement, wellness allowance, paid volunteer time off, a matching 401K plan, and more.

SageSure is a proud Equal Opportunity Employer committed to building a workforce that reflects the spectrum of perspectives, experiences, and abilities of the world we live in. We recognize that our differences make us strong, and we actively seek out diverse candidates through partnerships with organizations, institutions and communities that represent various backgrounds. We champion belonging and inclusion for all identities, including, but not limited to, race, ethnicity, religion, sexual orientation, age, veteran status, ability status, gender, and country of origin, striving to create a culture where all individuals feel valued, respected, and empowered to bring their authentic selves to work.

Our nimble, highly responsive culture nurtures critical thinkers who run toward problems and engineer solutions. We relentlessly pursue better outcomes by investing in the technology, talent, and tools that position us to succeed in demanding markets. Come join our team! Visit sagesure.com/careers to find a position for you.