What are the responsibilities and job description for the TO Accounting Specialist FT position at Saginaw Chippewa Indian Tribe Fire Department?
Open to the Public
Posting : 1 / 29 / 25-2 / 6 / 25
Full-Time 1st Shift, M-F 8a-5p
Wage : $18.81 an hour non-exempt
Position Summary :
Under the supervision of Accounting Manager, provide office support in the day-to-day operations of Tribal Accounting, including Per Capita and Travel. Responsible for making travel arrangements and planning cost effective travel accommodations for employees of the organization including Soaring Eagle Casino & Resort, Saganing Eagles Landing Casino & Hotel, Tribal Operations, and for non-employees including committees, and boards.
Essential Duties and Responsibilities :
- Assist Tribal Members and employees, and work closely with Tribal Clerk's Office and relevant outside entities pertaining to the Per Capita Department.
- Accept all monetary payments at the front desk and issue receipt from financial system for all transactions. Verify all monies collected from the daily cash report.
- Distribute Tribal Member loan checks.
- Access Tribal Member information for any inquiries.
- Verify Tribal Member loan eligibility requirements are met for all loan applications on a weekly basis.
- Compile and maintain reports and spreadsheets as requested using MS Excel and other software.
- Verify accuracy of annual reports for Adult per capita membership and verify quarterly for child welfare affidavits to minor membership. Ensure payment suspension policy is enforced. Ensure updated information is documented.
- Maintain data accuracy with Per Capita software for name changes, POAs, social security numbers and address changes. Follow up with correspondence or phone calls with discrepancies.
- Use Per Capita software for day to day information pertaining to per capita payments, policies, and procedures, including requests for income verification, check stubs, pay advices, and 1099s with written authorization for release to third parties.
- With authorized signatures from Tribal Council, complete check inquiries and process stop payments through the current financial institution website.
- Follow-up on all outstanding per capita checks and address with required action.
- Follow up with correspondence to Tribal Members and custodial parents of minors with any missing social security cards and ensure appropriate policies are enforced.
- Follow-up with correspondence or phone calls when mail is returned for a Tribal Member due to invalid addresses. Ensure addresses are verified before releasing checks from the Per Capita office as required by policy.
- Organize office and assist associates to optimize procedures, including research and analysis.
- Work with outside agencies regarding travel arrangements for employees, which includes but is not limited to reserving hotel accommodations, rental car reservations, and making flight arrangements.
- Use the company credit card to book travel purchases, review the monthly statement, and bill respective departments.
- Comply with all internal policies when making travel arrangements for employee / non-employees.
- Coordinate with other departments to ensure compliance with established policies.
- Review and process Per Capita, Federal, State, Direct Deposit, Stop Direct Deposit, FOC, authorization and Tribal Member loan applications.
- Attend meetings and training as directed by management staff.
- Serve as department liaison as all Tribal membership meetings, including community meetings.
- Learn and follow all SOPs established for Per Capita, including knowledge of and utilization of the HR system. Must review SOPs annually for updates or needed changes.
- Assist with all areas of the Per Capita function, including entry and data retrieval in the HR system.
- Provide assistance and backup for the Per Capita team members as needed, routinely engaging in software / departmental trainings.
- Perform receptionist duties as assigned.
- Provide excellent customer service for all internal and external customers of the operations at all times. Provide solutions for customer concerns and continually focus on customer service as our top priority.
- Must maintain strict confidentiality and present a positive, professional demeanor and image at all times.
- The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and / or deemed necessary by the supervisor.
Contacts / Purpose of Contacts :
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Salary : $19