What are the responsibilities and job description for the Event Coordinator position at Saguaro Lake Guest Ranch?
Saguaro Lake Guest Ranch is looking for an outgoing Events Administrative Assistant to join our team. We are located just 15 min north of Mesa, AZ in a picturesque setting right next to Saguaro Lake. This role will assist with all pre-planning related to our onsite weddings, groups, and general ranch operations. This position is crucial for assisting in pre-event administration, organizing operations, as well as, day-of coordination of projects. You are a detail-oriented event professional with a passion for providing 5-star customer service, are looking for a company that welcomes you like family and will support your professional development!
This role does require weekend availability.
What will you be doing?
- Screen and respond to event inquiries, such as Weddings, group retreats, family reunions, day groups etc.
- Supporting the events manager to make sure that each event has the information, correspondence and resources needed to be successful
- Daily communication with wedding hosts and group planners to assure all needed information is submitted in time and deadlines are met
- Help prepare for events as directed by events manager and assist in the execution of such event day of
- Support the Front Desk and learn all ranch operations to step in when needed and grow within the company
- Interact with our amazing staff and guests, in a professional and friendly manner, when onsite
Qualifications
- 3 years of experience in a customer facing role
- 2 years of experience in an administrative role
- 1 year in an event based role preferred
- Bachelors' degree preferred, but not required
- Intermediate Google Docs, Sheets & Drive experience
- Hospitality industry experience preferred but not required
- Strong attention to detail
- A "can-do" attitude and team player
What Saguaro Lake Ranch Offers
- Beautiful Facility and breathtaking setting
- Company Sponsored Events (E.g., Annual Team Member Retreat)
- The Most Amazing Coworkers Around
- Based on availability access to the Ranch’s activities such as Kayaking, paddle boarding and other lake/river activities
- Great work/life balance
- Career Development Pathways
- Health Benefits, Paid Time Off, 401k
- Bonus Pay twice a year
- And much more!
Saguaro Lake Ranch deeply values diversity and what it brings to our communities and our organization.
Everyone is welcomed here, regardless of how you look, your physical abilities, where you come from, when you were born, what you believe in, how you identify, who you love, how you think, and whether or not you have served.
We seek to create a culture where each person feels heard, supported, and engaged in a positive, empathetic way.
All your information will be kept confidential according to EEO guidelines.