What are the responsibilities and job description for the Front Desk Operations Specialist position at Saiber LLC?
As an Office Services Coordinator at Saiber LLC, you will be responsible for managing the front desk operations, providing exceptional customer service, and ensuring the smooth operation of our office.
Key Responsibilities:
- Manage incoming calls and direct them to the appropriate person or take accurate messages.
- Maintain conference rooms and shared offices bookings and schedules.
- Sort, deliver, and receive all incoming/outgoing mail and shipments.
- Ensure the reception area is tidy and presentable at all times.
- Assist with ordering lunch for internal events and client meetings.
- Support Office Services with clerical duties such as copying, scanning, and indexing of files.
Requirements:
- 3-4 years of reception and/or administrative experience in a professional office.
- College degree strongly preferred.
- Proficient in Microsoft Office Suite.
- Ability to utilize sophisticated records-keeping software.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Strong interpersonal skills with a focus on customer service excellence.
- Excellent communication skills for working with attorneys, co-workers, vendors, and facilities staff.
This role requires a high level of professionalism, attention to detail, and effective communication skills.
