What are the responsibilities and job description for the Workflow Administrator position at SAIC?
Job ID 2504245
Location ARLINGTON, VA, US
Date Posted 2025-04-07
Category Program Management
Subcategory Project Analyst
Schedule Full-time
Shift Day Job
Travel No
Minimum Clearance Required Top Secret
Clearance Level Must Be Able to Obtain TS/SCI
Potential for Remote Work Yes
Description
SAIC is hiring a Workflow Administrator to provide critical support to the Executive Correspondence Office (ECO) within the Research & Engineering (R&E) Business Operations division, located at the Pentagon. This role requires exceptional organizational skills, attention to detail, and the ability to manage high-level correspondence and workflow processes in a dynamic and high-pressure environment. The ideal candidate will ensure all correspondence and tasking are managed effectively, tracked accurately, and delivered in compliance with established protocols and deadlines.
This role is hybrid remote with onsite work located at the Pentagon.
Primary Responsibilities
REQUIRED EDUCATION AND EXPERIENCE
Covid Policy SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
Location ARLINGTON, VA, US
Date Posted 2025-04-07
Category Program Management
Subcategory Project Analyst
Schedule Full-time
Shift Day Job
Travel No
Minimum Clearance Required Top Secret
Clearance Level Must Be Able to Obtain TS/SCI
Potential for Remote Work Yes
Description
SAIC is hiring a Workflow Administrator to provide critical support to the Executive Correspondence Office (ECO) within the Research & Engineering (R&E) Business Operations division, located at the Pentagon. This role requires exceptional organizational skills, attention to detail, and the ability to manage high-level correspondence and workflow processes in a dynamic and high-pressure environment. The ideal candidate will ensure all correspondence and tasking are managed effectively, tracked accurately, and delivered in compliance with established protocols and deadlines.
This role is hybrid remote with onsite work located at the Pentagon.
Primary Responsibilities
- Task and Correspondence Management
- Monitor the Correspondence and Task Management System (CATMS) to ensure tasks are accurately tracked, prioritized, and completed within defined timelines.
- Triage incoming tasks, assign appropriate priorities, and proactively follow up on outstanding actions.
- Ensure senior leader decisions are communicated clearly and accurately via prepared correspondence.
- Document Preparation and Review
- Draft, review, and edit correspondence, reports, and tasking packages for clarity, completeness, and adherence to established formats and standards.
- Validate documents for logical structure, compliance, and alignment with senior leadership expectations.
- Prepare briefing materials, reports, and supporting enclosures for senior-level review and approval.
- Communication and Coordination
- Serve as a primary point of contact for coordinating correspondence with internal teams and external stakeholders, including OSD Front Offices, Joint Staff, Defense Agencies, Congress, and other government organizations.
- Professionally engage with senior leadership and stakeholders to ensure efficient task execution and issue resolution.
- Provide excellent customer service via phone, email, and in-person communication.
- Records and Document Control
- Maintain accountability and organization of both electronic and hard-copy correspondence files.
- Ensure all correspondence control systems reflect real-time task status and document tracking.
- Safeguard classified materials, ensuring proper handling, storage, and destruction in compliance with DoDM 5200.01 guidelines.
- Administrative Support
- Order and maintain office supplies and ensure seamless daily operations within the Executive Correspondence Office.
- Oversee document routing and ensure adherence to approved distribution protocols.
- Quality Assurance
- Analyze correspondence and documentation for accuracy, consistency, and completeness.
- Recommend improvements to workflow processes and communication strategies to enhance efficiency and effectiveness.
- Identify gaps or bottlenecks in the correspondence workflow and propose actionable solutions.
REQUIRED EDUCATION AND EXPERIENCE
- Bachelor’s degree and ten (10) years or more of experience; Master's degree and eight (8) years or more of experience.
- In lieu of a degree, four (4) years of specialized experience (including military or industry experience), in addition to the minimum required experience may be accepted.
- Active Top Secret (TS) clearance required to start; Ability to obtain TS/SCI required in order to maintain employment.
- Minimum of 5 years of recent and relevant experience supporting executive-level operations.
- Demonstrated experience in correspondence management and workflow coordination.
- Familiarity with CATMS (Correspondence and Task Management System) or similar systems.
- Preferred experience supporting Senior Executives in Government, Military (DoD Flag/General Officers), or Private Sector (Chief level) environments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access).
- Strong verbal and written communication skills.
- Exceptional attention to detail and organizational abilities.
- Ability to manage competing priorities in a high-pressure environment.
- Previous experience working in a DoD or military command environment.
Covid Policy SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
