What are the responsibilities and job description for the Job File Coordinator position at Saige Partners?
Job Description
We strive to be Your Future, Your Solution to accelerate your career!
Contact Erin Pals at epals@saigepartners.com or you can schedule an appointment at to learn more about this opportunity!
Job File Coordinator
Overview : The Job File Coordinator is responsible for managing incoming leads from the initial conversion to active job status through to project completion and customer invoicing. This role involves close collaboration with the Production team to maintain an accurate work-in-progress board and audit daily documentation for all job files.
Primary Responsibilities :
- Monitor job file status daily to ensure all documentation is accurate and complete.
- Communicate regularly with Production crews to capture all required documentation on-site.
- Create and review estimates based on project scope and photos provided by the Production team.
- Maintain an accurate Work in Progress board for all active leads and projects.
- Ensure compliance with all client requirements and internal procedures.
- Facilitate communication with all stakeholders, both internal and external.
- Review timestamps and other data points for accurate reporting and KPIs.
- Complete and review job file documentation for final uploads and audits.
- Conduct internal audits of all projects to verify that estimates reflect all completed work.
- Carry out job close-out activities, coordinating with the accounting team to ensure proper invoicing.
- Provide support to other departments as needed.
Education and Experience Requirements :
Physical and Work Environment Requirements :
This is primarily a sedentary role in an office environment, with occasional filing tasks that may require lifting files, opening filing cabinets, and using a step stool as necessary.
Working Hours :
This is a full-time position with working hours typically between 7 : 00 a.m. and 5 : 00 p.m., Monday to Friday. Flexibility in hours may be needed based on business demands, and longer hours may occasionally be required.
Saige Partners, one of the fastest growing technology and talent companies in the Midwest, believes in people with a passion to help them succeed. We are in the business of helping professionals Build Careers, Not Jobs. Saige Partners believes employees are the most valuable asset to building a thriving and successful company culture. Contact us to learn more about the opportunity below or check out other opportunities at
