Executive Assistant in Student Affairs

Saint Anselm College, a private, liberal arts college in the Benedictine tradition, is seeking a full-time, year-round Executive Assistant in Student Affairs. Reporting to the Vice President of Student Development and Mission/Dean of Students, the Executive Assistant will provide a professional, warmly receiving environment grounded in the Benedictine values of respect and hospitality. The Executive Assistant will coordinate, monitor, and ensure the timely and accurate flow of administrative operations in the Office of the Vice President of Student Development and Mission/Dean of Students. This person is essential as they will perform liaison functions with students, faculty, staff, parents, or other department/ program constituency: explain policies/procedures, answer various questions, coordinate services/assistance, handle special requests or problems, routing to senior staff members as appropriate. Additionally, with particular attention to be paid to Trustee material, Senior Administrative Leadership Team documentation, Student Development and Mission Deans and Directors, and assigned matters related to the student conduct system, the exec admin will organize and maintain various departmental files and records, frequently involving cross-filing/cross-reference systems; assist in archiving of files; assist in the oversight of the department and divisional budget, and respond to specific requests by the Vice President, Dean of Students, or other staff members of the Office of the Dean of Students.

The Executive Assistant will communicate regularly with Vice President/ Dean of Students and Associate/Assistant Deans, other departments, College personnel, and/or various firms/organizations/individuals outside the College (and as assigned due to position responsibilities) to plan and coordinate activities, exchange information, and resolve problems, and the like; train and oversee the work of other staff members or work-student assistants; engage in a variety of tasks such as update department content pages on the College website as appropriate, data input and maintenance of database systems, generate routine and special management/reports using various PC applications; ongoing use of the systems, making recommendations to streamline processes wherever possible; perform other specialized or technical administrative tasks and/or special projects related to the Division of Student Development and Mission primary function.

Qualifications include Associate's degree (bachelor’s preferred) in business or other appropriate discipline, plus five to seven years of relevant clerical and administrative experience and preferably with a head of a department or division; excellent interpersonal skills with ability to use tact and diplomacy; ability to keep sensitive data and information highly confidential; excellent administrative and organizational skills with ability to multi-task and prioritize; proficiency with Microsoft Office Suite, Qualtrics, experience with ERP databases systems strongly preferred, as is previous experience working in a Catholic/religiously based institution of higher education; must be able to deal effectively with a wide range of College students, staff and administrators as well as individuals/groups outside of the College.