Human Resources Coordinator (Assisted Living Community)

Saint Francis - Manchester is a non-profit Assisted Living Community at 65 West Clopton St., Richmond.

We are seeking a highly organized and detail-oriented individual to join our team as a Full-time Human Resources Coordinator to work 24-40 hours a week. The ideal candidate will have experience in HR processes and procedures, possess strong communication skills, and be able to handle confidential information with professionalism.

In compliance with the organization’s policies, procedures, guidelines, regulations and employment law, Saint Francis – Manchester’s part-time HR Assistant will function under the supervision of the Administrator and in collaborative coordination with the Business Office Manager and various department directors to provide responsive and accurate transaction and data processing for a broad range of personnel transactions, ensuring accuracy and completeness of data.

Will create and/or receive, review and process all relevant source data documentation pertaining to new-hire processing, terminations, employee status changes, pay increases, licensing and certifications, training requirements and all HR/Payroll related matters.

· At least two (2) years of human resources experience in a role requiring customer interaction & problem resolution. Experience providing HR services in a 24/7 senior living environment is a plus.

· Well organized, detail oriented with the ability to work with all levels within the organization.

· Strong recall, logical thinking & reasoning, problem solving, good propensity for numbers & calculating, hearing & speaking clearly, heading & writing legibly.

· Must possess a team-focused, self-motivated attitude with the ability to work with a modest degree of supervision.

· Ability to exercise independent judgement in the interpretation of inquiries & determining the appropriate guidance.

· Ability to demonstrate excellent listening and communication skills with the ability to provide high quality customer service.

· Ability to function well in a steady pace environment & able to adapt to frequent change.

· Demonstrated proficiency with Microsoft Office products & HRIS data-base maintenance (preferably Kronos/UKG).

· Basic understanding of HR & Payroll concepts, policies and procedures.

· Able to work varying 4-8 hour shifts between 6:00 a.m. – 8:00 p.m. and every other Sunday for Payroll processing

· Requires prolonged sitting

Key Responsibilities:

1. Recruitment & Staffing Support:

o Post job openings on internal and external platforms.

o Screen resumes and applications to identify qualified candidates.

o Coordinate interview scheduling between hiring managers and candidates.

o Assist with new hire onboarding, including preparing employment documents, setting up orientation, and ensuring proper documentation is completed.

2. Employee Records Management:

o Maintain and update employee personnel files in accordance with legal and company requirements.

o Ensure compliance with confidentiality standards and data protection policies.

o Monitor and process employee status changes (e.g., promotions, terminations, transfers).

3. Payroll Support:

o Assist with gathering and verifying employee timecards or attendance records.

o Coordinate with the payroll department to ensure accurate and timely processing of payroll.

o Address employee payroll, timesheet and paycheck inquiries as needed.

4. Employee Benefits Administration:

o Assist with benefits enrollment, changes, and inquiries for employees.

o Help employees understand available benefits, including health insurance, retirement plans, and wellness programs.

o Maintain records related to employee benefits and communicate deadlines for benefits open enrollment.

5. Compliance & Documentation:

o Ensure compliance with federal, state, and local employment laws, including worker’s compensation, OSHA, and FMLA.

o Assist with preparing reports for audits and regulatory inspections.

o Support training efforts related to compliance, safety, and employee development.

6. Employee Relations & Engagement:

o Assist in organizing employee recognition events or activities to boost morale.

o Serve as a point of contact for employees seeking HR assistance or clarification on policies.

o Monitor employee satisfaction and contribute to resolving issues or concerns as needed.

7. General Administrative Support:

o Schedule and coordinate HR meetings, orientations, and trainings.

o Assist in maintaining HR-related documentation, manuals, and policies.

o Answer phones, respond to emails, and manage HR department correspondence.

Education:

o High school diploma or equivalent required.

o Associate's degree in Human Resources, Business Administration, or related field preferred.

Experience:

o Previous experience in human resources or administrative roles preferred, ideally within a healthcare or senior living setting.

o Experience with HR software and databases required, Kronos familiarity is a plus.

Skills:

o Strong organizational and multitasking abilities.

o Excellent verbal and written communication skills.

o Knowledge of basic HR principles, practices, and employment laws.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Attention to detail and ability to handle confidential information.

o Compassionate and approachable with a customer service-oriented mindset.

Equal Opportunity Employer Statement: Saint Francis-Manchester is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified candidates, regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or age.

This position offers an exciting opportunity for growth within the HR field while contributing significantly to our organization's success.

Job Types: Full-time, Part-time

Pay: $19.62 - $20.61 per hour

Expected hours: 24 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Richmond, VA 23225 (Required)

Work Location: In person

Salary : $20 - $21