What are the responsibilities and job description for the Admissions Counselor position at Saint Martin's University?
Saint Martin’s University and the Office of Financial Aid are fully committed to creating an accessible, supportive environment and an experience that recognizes diversity, equity, inclusion, and belonging as integral components of workplace success.
Applicants whose work incorporates a global perspective of diversity, equity, inclusion, belonging and a demonstrated commitment to issues of diversity in higher education are encouraged to apply.
Ranked by Niche as the second (#2) most diverse private college in Washington State in 2020, Saint Martin’s is extremely proud of our student diversity. Our university treasures persons of all abilities, ages, ethnicities, genders, nationalities, orientations, races, and religions. In particular, we know that students educated in an ethnically diverse setting perform better academically and reap greater professional success than their peers from more homogeneous learning environments. We proudly celebrate that our student population is 51% undergraduate and 32% graduate students of color. We are committed to pursuing an employee community which reflects a similar, if not the same percentage.
Therefore, we intentionally encourage and request that members of historically underrepresented groups apply to join this community. All of us, from all backgrounds, are making a commitment to do and be better for our students, faculty and staff.
Established in 1895, Saint Martin’s University serves as the educational mission of Saint Martin’s Abbey. The Abbey is a Catholic Benedictine monastery, whose members pray, work, and live together on the University campus. As the mission is Catholic and Benedictine, one of our values is a spirit of hospitality welcoming all, regardless of an individual’s faith, religion, or spirituality.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
- Travel to designated territories and, through college fairs, high school visits, and other forums, develop an inquiry and applicant pool of first-year students from which the University can enroll an academically prepared and diverse class of first-year students; meet individual undergraduate recruitment goals and contribute, with other admissions counselors, towards meeting the University’s overall undergraduate recruitment and diversity goals.
- Present the University’s academic and support programs, admission requirements, and financial aid offerings to and maintain proactive communication with prospective students, families, high school counselors, and other community partners
- Perform comprehensive file review of student applications for admission to Saint Martin’s University and admit students.
- Serve in professional associations to increase visibility for the University and develop professional competencies.
- Assist with visit, virtual presentations/fairs, recruitment and yield events involving prospective students, families, guidance counselors, school groups, and community partners. Perform other duties as assigned (in-person or remotely).
COMPETENCIES
- A strong commitment to ethical and sophisticated higher education institution admission practices.
- Communicates effectively with department employees, prospective students and their families, and the public in one-to-one and group settings (gives instructions, information and responds to questions).
- Demonstrates strong organizational skills for coordination and overall management of programs and projects.
- Strong writing, communication, and interpersonal skills – including the ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
- Ability to regularly produce reports outlining strategies and assessing outcomes.
- Effective public speaking skills for group presentations.
- Building relationships through timely and effective email and phone correspondence.
- Commitment to utilizing social media.
- Ability to work independently and as part of a team.
- Working knowledge of computer functions including word processing applications, e-mail, PowerPoint, web/internet, spreadsheets, and how to navigate student information databases such as Slate.
- Read about, listen to, and observe specific situations and articulate appropriate responses, including directives affecting staff activities, budget expenditures, and the organization of materials and communications.
- Must be capable of working in a stressful, deadline-specific work environment.
- Must be self-motivated, energetic, flexible and creative.
- Demonstrate strong multicultural knowledge, awareness, and skills needed to perform the tasks of promoting diversity and social justice.
REQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENT
- Bachelor’s degree from an accredited college or university.
- Relevant experience with public speaking, writing, and content/data analysis.
- Strong leadership, organizational, interpersonal and public speaking skills.
- Working knowledge of computer and online software applications.
- Must successfully pass a criminal background check.
- Current valid driver’s license and ownership of a vehicle is required ( mileage reimbursed for university activities).
- Flexibility to work evenings and weekends is required.
- This position requires extensive in and out-of-state travel (eight to ten weeks per year) including high school and/or community college visits, college nights and weekend college and virtual fairs
- Territories as assigned including regions in WA and other territories as assigned area.
- Must possess a standard driver’s license and be prepared to operate a motor vehicle Experience working with diverse populations and backgrounds.
Desired:
- Bilingual in Spanish preferred
- Written communication in Spanish preferred.
- Experience with event planning is preferred. Social media skills, including experience with Instagram, Facebook and TikTok.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in a standard office environment. Physical demands include:
- Ability to be mobile campus wide for appropriate business needs
- Moves heavy objects (50 pounds or more) long distances (more than 20 feet)
- Operates a variety of standard office equipment requiring continuous or repetitive arm-hand movements
- Reading, writing, speaking, hearing, standing, bending, sitting
- Learning and comprehending
- Requires visual concentration on detail
- Manual dexterity and precision required for keyboarding
- Must be able to sit for long periods at a time at a computer
- Must be able to concentrate on details and process complex information while experiencing frequent interruptions
- Must be able to communicate effectively with people at all levels under stressful conditions