What are the responsibilities and job description for the Maintenance Supervisor position at Saint Paul Public Housing Agency?

Job Type

Full-time

Description

Open internally until January 30, 2025.

Open externally until February 6, 2025.

Class Title : Maintenance Supervisor

Position Title : Maintenance Supervisor

Accountable To : Maintenance Manager

Department : Maintenance

Band : C

Grade : 4

Subgrade : 1

Come join one of the nation's highest ranked housing agencies. Be a part of an innovative and creative team of individuals committed to serving the community by providing affordable, quality housing.

The St. Paul Public Housing Agency (PHA) has been serving the community for over 45 years. St. Paul PHA is an independent agency that owns and operates affordable rental housing for low-income families and individuals throughout the City, with subsidies from the U.S. Department of Housing and Urban Development (HUD). The PHA provides approximately 4,273 affordable rental units in hi-rise buildings, townhomes, and scattered site single family and duplex homes. The PHA administers 5,242 Housing Choice Vouchers, paying over 45 million annually in federal rent subsidies to private owners who rent units to eligible families and individuals with very low incomes.

Mission Statement :

The PHA helps families and individuals with low incomes achieve greater stability and self-reliance by providing safe, affordable, quality housing and links to community services.

Employment Benefits :

The PHA offers a generous employee benefits package. The standard package includes paid vacation and sick leave; eleven paid designated holidays and two paid floating holidays; health and dental insurance coverage; and an employer pension contribution equal to 7% of employee's salary (employee contributes 5%). Additional benefits vary by contract or Supervisory and Confidential (S&C) policies.

Class Summary : Incumbents are primarily responsible for coordinating, monitoring and supervising vacant unit preparation, preventative maintenance and other maintenance activities.

Distinguishing Characteristics : The Maintenance Supervisor is the fifth level of a six level maintenance series and is distinguished from the Maintenance Specialist by its full supervisory responsibility. The Maintenance Supervisor is distinguished from the Maintenance Manager which has responsibility for managing one of the major units in the department.

Position Summary : Same as above.

Duties :

Organizes and supervises staff for the preparation of vacant dwelling units and repair of Agency building and grounds to include : electrical and plumbing equipment; appliances; painting; snow removal; and, landscaping. Responsible for all properties meeting curb appeal standards. Schedule work, order contract work, and assess charges. Establish unit ready date, monitor and adjust schedules as needed. Perform accurate and timely inspections of vacant units to identify repairs that are necessary to properly prepare units for rental. Work orders are completed within department standards. Perform accurate and timely inspections of vacant units newly prepared for rental. Complete documents and prepare reports to communicate staff production.
Coordinates, manages and administers daily work requirement activities of staff in assigned maintenance area which may include services in hi-rises, preventative maintenance work in hi-rise and family / scattered site building or family development sites. Effectively plan, organize, assign and maintain consistent function and promote efficiency. Including prioritizing a wide variety of building and grounds regular and emergency tasks. Responsible for all properties meeting curb appeal standards. Complete documents and prepare reports to communicate staff production. Preventative maintenance is performed on all PHA units during the fiscal year.
Review log sheets, process bills, process Vacant Unit Prep and Preventative Maintenance checklists and assess charges. Keep time sheets and monitor sick and annual leave usage.
Supervises staff to include : assigning; monitoring work; and evaluating performance.
Train staff in proper maintenance procedures, safety procedures, agency policies, and union contract.
Authorization to execute purchasing documents : request for approval and payment approval request are within purchasing policy limits. Proactive planning for goods and services, author specifications and scope of work. Receive and award competitive proposals for goods and services.
Works with Maintenance Contracts, Resident Services and residents to correct hazardous or unsightly conditions before they become severe or result in injury.
Responsible and accountable for a thorough knowledge of PHA, HUD, City building codes, rules, regulations and procedures.
Recommend and provide input on budget items such as property improvements, equipment, supplies and service contracts.
Available to work evenings, weekends and holidays on an emergency basis.
Must abide by all Board approved policies, policies prohibiting discrimination and harassment, executive communications, administrative procedures, and safety procedures established by the PHA.
Must travel to various PHA sites and other locations that are required by the nature of the work.
Performs other duties of a similar nature or level.

Requirements

Knowledge (position requirements at entry) :

Knowledge of :

Building maintenance techniques;

Grounds keeping techniques;

Heating systems;

Carpentry techniques;

Various household appliances;

Plumbing and electrical systems;

Maintaining and repairing plumbing and electrical fixtures;

Maintaining and repairing appliances;

Housing and Urban Development (HUD) guidelines;

Safety laws and guidelines;

English, grammar, punctuation.

Basic computer programs and software

Supervisory principles including interviewing, training and performance management techniques Skills (position requirements at entry) :

Skill in :

Supervising, monitoring and evaluating the work of staff;

Written and verbal communications, including preparing and making presentations to groups;

Overseeing and managing the work of outside contractors;

Purchasing supplies;

Operating, maintaining and performing repairs on equipment;

Troubleshooting maintenance problems and emergency repairs;

Coordinating, supervising and evaluating the work of others

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Skills (position requirements at entry) :

Skill in :

Supervising, monitoring and evaluating the work of staff;

Written and verbal communications, including preparing and making presentations to groups;

Overseeing and managing the work of outside contractors;

Purchasing supplies;

Operating, maintaining and performing repairs on equipment;

Troubleshooting maintenance problems and emergency repairs;

Coordinating, supervising and evaluating the work of others

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Required Qualifications

Education : BA degree in Business Administration, Public Administration, Construction, Engineering or 4 years of vocational and advanced vocational education in a relevant field.

Experience : 2 years of relevant experience at the B Band level or above in building and grounds maintenance, training staff and prioritizing and assigning work. Additional relevant experience can substitute for education on a year-for-year basis.

Preferred Qualifications

Education : Relevant graduate degree

Experience : Two additional years of relevant experience. Demonstrated experience working with ethnically, culturally and economically diverse populations.

Supervisory : Some supervisory or lead worker experience.

Licensing Requirements (position requirements at entry) :

Must have a valid driver's license and vehicle

Physical Requirements

Light Work (Exerting up to 20 pounds of force occasionally, or up to 10 pounds of force frequently, or a negligible amount of force constantly to move objects. Even though the weight lifted may be only a negligible amount, a job should be rated light work : [1] when it requires walking or standing to a significant degree; or [2] when it requires sitting most of the time but entails pushing or pulling of arm or leg controls; or [3] when the job requires working at a production rate pace entailing the constant pushing or pulling of materials even though the weight of those materials is negligible.) (For Complete physical requirements see "Physical Demands Job Analyst" on file.)

Salary Description

41.08-$43.05

Salary : $41 - $43

Apply for this job

Receive alerts for other Maintenance Supervisor job openings

Maintenance Supervisor

What are the responsibilities and job description for the Maintenance Supervisor position at Saint Paul Public Housing Agency?

What is the career path for a Maintenance Supervisor?

Job openings at Saint Paul Public Housing Agency

Not the job you're looking for? Here are some other Maintenance Supervisor jobs in the Saint Paul, MN area that may be a better fit.

We don't have any other Maintenance Supervisor jobs in the Saint Paul, MN area right now.

AI Assistant is available now!