Executive Assistant

Job Details

Executive Assistant

Location: New York, New York, United States

Category: Administrative

Job Opened: January 29th, 2025

Education:

Job Number: R-112233

Job Type: Regular

Remote: No

Job Description

What This Position is All About

As the Executive Assistant (EA), you are responsible for managing and coordinating key tasks for a select group of senior leaders within the SFA New York Flagship. The Executive Assistant performs a wide variety of administrative and project support to the corresponding Executives. The Executive Assistant demonstrates a high level of trust and confidentiality in their communications and support to leadership, which is crucial to the efficient and professional operation of the team and leaders.

Who You Are:

• You get things done by engaging in high level teamwork and flexing your interpersonal skills
• You are organized and able to handle multiple tasks and Managers with a sense of urgency, while making sure all Managers feel equally supported
• You are a natural problem-solver, who is also intuitively analytical and creative
• You have the ability to work in a fast-paced work environment
• You take charge in difficult situations and find solutions with very little direction
• You understand the importance of confidentiality, diplomacy, and discretion
• You feel comfortable with change and can pivot quickly with poise
  
  

You Also Have:

• Relevant experience working with an executive team in a corporate environment is a plus
• Expert level proficiency with MS Office and Google Suite
• Strong attention to detail
• Strong oral and written communication skills
• Excellent time management skills
  
  

As The Executive Assistant You Will:

• Effectively manage calendars and schedules, prioritize appointments and proactively resolve scheduling conflicts
• Coordinate and manage travel arrangements, including booking flights, hotel accommodation, car rental, and providing directions
• Ensures all expense claims are reconciled and submitted in a timely manner
• Prioritize emails, phone and in person inquiries and respond accordingly
• Drafts, seeks approval, and sends out communications as per Executive's request
• Provides general information and refers inquiries to appropriate contacts
• Creates engaging executive presentations
• Organizes and schedules meetings and special events including creating agendas, contacting participants, booking rooms, organizing catering, and arranging for travel/parking as required
• Efficiently assist with planning executive meetings, offsites, summits as needed
• Assisting with projects as assigned
• Ad hoc responsibilities as needed
  
  

Your Life and Career at SFA:

• Be a part of a team of disruptors focused on stores and redefining the luxury experience
• Exposure to rewarding career advancement opportunities, from retail to supply chain, or corporate
• A culture that promotes a healthy, fulfilling work/life balance
• Benefits package for all eligible full-time Associates (including medical, vision and dental)
• An amazing Associate discount
  
  

Thank you for your interest in SFA. We look forward to reviewing your application.

SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

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Salary and Other Compensation:

The starting salary for this position is between [$30 - $35/hour]. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance).

The position may not be performed remotely from Washington State.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Thank you for your interest in SFA. We look forward to reviewing your application.

SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.