What are the responsibilities and job description for the Administrative Assistant Intern position at Salas O'Brien?
JOB TITLE: Administrative Assistant
LOCATION: Baltimore, MD
EMPLOYER: Salas O’Brien
DEPARTMENT: Federal Division
At Salas O’Brien we are engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services. Our technical expertise is paired with an exceptional team of marketing, business development, human resources, finance and accounting, and information technology professionals, all of whom play a key role in bringing our commitments to life every day.
Duties And Responsibilities
Administrative & Executive Support:
SCHEDULE: Part-time, up to 32 hours
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
LOCATION: Baltimore, MD
EMPLOYER: Salas O’Brien
DEPARTMENT: Federal Division
At Salas O’Brien we are engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services. Our technical expertise is paired with an exceptional team of marketing, business development, human resources, finance and accounting, and information technology professionals, all of whom play a key role in bringing our commitments to life every day.
Duties And Responsibilities
Administrative & Executive Support:
- Assist with scheduling and coordinating meetings for executive leadership.
- Support in drafting agendas, presentations, and meeting minutes.
- Assist with organizing and updating executive calendars and appointment tracking.
- Conduct research and compile data for reports or special projects.
- Assist with office organization and logistics, including supplies and facility needs.
- Coordinate parking validations for team members.
- Coordinate onboarding announcements and internal communications for new hires.
- Assist with planning and scheduling candidate visits, including interview logistics.
- Support in distributing welcome materials for new hires.
- Ensure new hires receive the necessary office setup and access information.
- Assist with creating and submitting travel and expense reports for executive leadership.
- Track and organize receipts, approvals, and reconciliation processes.
- Ensure compliance with company policies for expense reporting and documentation.
- Help coordinate office activities, team-building events, and special meetings.
- Assist in planning logistics for conferences, off-site meetings, and leadership gatherings.
- Support travel arrangements and related logistics for executives and visitors.
- Support the administration of digital business cards and internal/external communications.
- Currently enrolled in or recently graduated from a college program in Business, Accounting, HR, Communications, or a related field.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
- A proactive, self-motivated approach with attention to detail.
- Hands-on experience in executive administration, operations, and accounting support.
- Exposure to leadership decision-making and office management.
- Professional development through mentorship and real-world project experience.
- Flexible work schedule to accommodate academic commitments.
- Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
- A proactive, self-motivated approach with attention to detail.
- Experience with data management software or programs
SCHEDULE: Part-time, up to 32 hours
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
