Project Coordinator

About Us

At Salas O’Brien we are engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Summary

The Project Coordinator will assist in planning, executing, and closing projects while ensuring they are completed on time, within scope, and within budget. This role involves coordinating between various departments, managing project documentation, and providing support to project managers and team members. The ideal candidate will have excellent organizational skills, attention to detail, and a proactive approach to problem-solving.

Duties And Responsibilities

• Project Planning and Scheduling: Assist in developing project plans, schedules, and timelines. Track project milestones and deadlines, ensuring timely completion of tasks.
• Coordination and Communication: Serve as a liaison between project stakeholders, including team members, clients, and vendors. Facilitate effective communication and collaboration across project teams.
• Documentation Management: Prepare, organize, and maintain project documentation, including project plans, status reports, meeting minutes, and correspondence. Ensure all documentation is up-to-date and accessible.
• Budget and Resource Tracking: Monitor project budgets and resource allocation. Assist in tracking expenses and ensuring projects remain within financial constraints.
• Risk Management: Identify potential project risks and issues. Assist in developing and implementing mitigation strategies and action plans.
• Meeting Coordination: Schedule and coordinate project meetings, including team meetings, client meetings, and progress reviews. Prepare meeting agendas and follow-up on action items.
• Reporting: Prepare and distribute regular project status reports to stakeholders. Highlight progress, risks, and any deviations from the project plan.
• Support Project Managers: Provide administrative and logistical support to project managers, including preparing reports, tracking project progress, and handling day-to-day operational tasks.
• Other Duties: Perform other related duties as assigned.
  
  

SUPERVISORY RESPONSIBILIY: No immediate Direct Reports. Future Direct Reports depends on business needs.

Qualifications

• Education: Bachelor’s degree in Business Administration, Project Management, or a related field is preferred. Relevant certifications (e.g., Project Management Professional, Certified Associate in Project Management) are a plus.
• Experience: 3-5 years of experience in project coordination, administration, or a related role.
• Organizational Skills: Strong organizational and multitasking abilities with a keen attention to detail.
• Technical Skills: Proficiency in MS Office Suite (Excel, Word, PowerPoint). Familiarity with Deltek VantagePoint, is a plus.
  
  

Competencies

• Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Confidentiality – Maintains strict confidentiality with payroll and employment information.
• Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Judgment--Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation--Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Planning/Organizing--Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative--Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation--Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
  
  

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Occasionally required to stand
• Occasionally required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
  
  

Location: Baltimore, MD; hybrid work schedule

Travel: 10%

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.