What are the responsibilities and job description for the Administrative Assistant / Bookkeeper position at Salem Media Group?
Salem Media Group offers an exceptional opportunity for detail-oriented and proactive departmental Administrative Assistant to support our National News and Public Affairs (NNPA) and Government Affairs departments.
This team member will manage a wide range of administrative functions, including supporting department leadership, administrative support for Salem PAC (Political Action Committee), assisting with special projects and handling various financial and organizational tasks. The ideal candidate will be an efficient multitasker with advanced knowledge of Microsoft Office Suite, QuickBooks, and excellent organizational skills.
Responsibilities
Administrative Support:
Experience: Minimum of five years in administrative services within a comparable setting, with demonstrated experience managing multiple tasks simultaneously in a fast-paced environment.
Come see how Salem is DIFFERENT and why we’ve been certified as a “Great Place To Work” and as a “Best and Brightest” equal opportunity employer.
#HP1
This team member will manage a wide range of administrative functions, including supporting department leadership, administrative support for Salem PAC (Political Action Committee), assisting with special projects and handling various financial and organizational tasks. The ideal candidate will be an efficient multitasker with advanced knowledge of Microsoft Office Suite, QuickBooks, and excellent organizational skills.
Responsibilities
Administrative Support:
- Providing key administrative support to two Salem executive—Director of NNPA (Camarillo, California) and our VP of Government Affairs (Minneapolis, Minnesota).
- Assist department management with daily administrative tasking, facilitating key filings with the FEC (Federal Election Commission), maintaining calendars, processing expense reports, and handling mail.
- Serving as the primary point of contact for department-related administrative inquiries and communications.
- Oversee and coordinate special departmental projects including, but not limited
- Track progress on key projects and provide timely updates to management.
- Process monthly contributions and disbursements.
- Manage Federal Election Commission (FEC) reports and track PAC-related transactions.
- Prepare and coordinate mailings, including donor correspondence and compliance-related materials.
- Maintain accurate and up-to-date databases, including contacts for talent, producers, and other key relationships.
- Ensure that all information is accessible, organized, and kept current for easy reference.
- Create and distribute reports to department management and Salem’s editorial partners as required.
- Collaborate with internal teams to ensure smooth communication and operational flow.
Experience: Minimum of five years in administrative services within a comparable setting, with demonstrated experience managing multiple tasks simultaneously in a fast-paced environment.
- Exceptional multitasking abilities and a strong sense of urgency in completing tasks.
- Ability to work well in a high-energy environment resembling a newsroom, but with an executive office structure.
- Interest in culture, politics, ethics, and Western Civilization.
- Familiarity with Salem’s platforms and content is a plus.
- Self-starter with a strong ability to learn independently and quickly
- Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Strong proficiency with QuickBooks for managing financial records, invoices, and reports.
- Strong business correspondence and communication skills, both written and verbal.
- Competitive pay structure based on experience
- Health, dental, vision and life insurance
- 401k retirement plan
- Paid holidays and vacation time
Come see how Salem is DIFFERENT and why we’ve been certified as a “Great Place To Work” and as a “Best and Brightest” equal opportunity employer.
#HP1
