What are the responsibilities and job description for the Senior Account Clerk - Food and Nutrition Services, Salem Public Schools SY2024-2025 position at Salem Public Schools?
Senior Account Clerk - Food and Nutrition Services, Salem Public Schools SY2024-2025
Department: Food and Nutrition Services, Salem Public Schools
Position Status: Full-time, with benefits
Reports to: Food and Nutrition Services Director
About Salem Public Schools, where belonging leads to opportunity.
Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4,000 students across our 11 schools. Our vision is to ensure that all students will be locally engaged, globally connected, and fully prepared to thrive in a diverse and changing world. We hold dear our core values of belonging, equity, and opportunity in everything we do. Over the next three years (2023-2026), we are committed to the work outlined by the four core priorities in our strategic plan: 1) Elevate Learning; 2) Empower Educators; 3) Center Belonging; and 4) Strengthen Our Foundation. We seek individuals who are passionate about urban education and understand the urgency of improving student achievement for all students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. Applicants who have experience working in urban schools and settings and are bilingual are strongly encouraged to apply.
Overall responsibility
Responsible for all Food & Nutrition Department accounting including accounts payable/receivable, payroll, reconciliation of accounts in MUNIS and monthly, quarterly and year end reporting. Also, includes grant reporting, employee scheduling as well as general office work.
Key areas of responsibility
- Payment of all accounts through the city’s accounts system
- Invoicing of all payable accounts
- Preparation of deposit notification paperwork
- Reconciliation of all food service related accounts, including grants
- Filing of all paperwork related to purchases and acquisitions, grants, personnel, etc.
- Prepare Monthly P&L statement
- Assist in the preparation of the department budgets
- Assist with processing payroll on a weekly basis
- Report Milk and Meal Counts and Monthly Meals Tax
- Communication with city finance office and school budget office on a regular basis
- Replacement of absent cafeteria staff with substitutes each morning, as necessary
- Answering phones, greeting visitors
- Daily reconciliation of POS system/cash
- Assisting Food Service Director and Assistant Director in other daily tasks, as required
Consults with
- Food Service Managers and food service staff
- School Business Office
- City Finance Department
Term of Employment
Full-time, 52 weeks
Qualifications
- Associate’s or Bachelor’s Degree (preferably in Business or Accounting) or equivalent
- Minimum of two years of account payable/ receivable experience
- Solid understanding of accounting systems
- Demonstrable Computer Skills: Google and Microsoft Office – especially spreadsheet and documents.
- Ability to work in a s fast paced environment and manage multiple tasks simultaneously
- MUNIS experience a plus
- Ability to keep confidentiality required
- Excellent problem solving, organizational and communication (including telephone) skills
- Ability to take direction and work as a team and independently
- Strong sense of customer service
- Must pass a CORI and Fingerprinting check
Job Environment
- Work is generally performed indoors, with occasional exposure to rain, snow, heat, and cold weather conditions when traveling between school buildings
- Frequently operates office equipment including computers and calculators
- Makes frequent contact with other school, city, state, or county personnel, as well as contractors and vendors.
Equal Opportunity Employer
Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
