What are the responsibilities and job description for the Administrative Secretary I - Union position at SALT LAKE CITY CORP?
Position Title:
Administrative Secretary I - Union
Job Description:
Under the supervision of a divisional manager or office manager performs a variety of administrative office support and clerical functions for a department head and/or division manager. This is professional secretarial work involving the taking and transcribing of minutes, the composition and typing of various types of correspondence including confidential and legal documents, and performing the duties of a private secretary to a division manager. Responsibilities may include supervising a small clerical staff. This is a merit position.
About the Position
In this merit-based role, you will perform essential secretarial work for a department head or division manager, handling tasks such as typing letters, memoranda, and reports from various sources, including dictation notes and transcription machines. You will also compose and type correspondence, prepare and maintain reports, and manage an efficient filing system. Additionally, you will answer telephones, route visitors, arrange meetings, schedule travel, and manage office supplies and equipment. As a designated timekeeper, you will maintain accurate records of employee hours and prepare payroll reports. Supervisory responsibilities may include leading a small clerical staff and assigning tasks.
About the Team
Join our dynamic team where collaboration, professionalism, and efficiency are at the forefront of everything we do. Our team is dedicated to providing top-notch support to our division, ensuring smooth and effective office operations. You will work closely with a diverse group of professionals, contributing to a positive and productive work environment. We value individuals who can provide leadership and direction, establish priorities, and relate well with coworkers, supervisors, and the general public. If you possess these qualities and are eager to make a meaningful impact, we look forward to welcoming you to our team.
Position Hourly Range:
$22.48 - $27.83 hourly based on qualifications and experience.
This position is eligible for full city benefits, including:
- Health Insurance (95% of premium paid by city)
- Dental, Vision and Life Insurance
- Paid vacation and personal leave
- Six weeks of paid parental leave from day 1 of employment
- Retirement contributions toward a pension plan and/or 401(k)
- A robust Employee Assistance Plan (EAP)
- Up to $4,000 tuition reimbursement annually
- Discounted supplemental benefits like pet insurance and legal services
MINIMUM QUALIFICATIONS:
- Graduation from high school or the equivalent and four year’s work experience in an office performing secretarial or related clerical duties. The successful or office administration training may be substituted for one year’s experience if the course work is sufficient to be the equivalent.
- Certified ability to type 60 wpm net and/or demonstration proficiency in the use of computers for filing system, word processing and/or spreadsheets, depending on departmental requirements. May require shorthand, speed write or accurately recording minutes of meetings in an efficient and satisfactory manner.
- Ability to operate various standard office equipment and other specified technical equipment such as; 10-key adding machine, transcription equipment, dictaphone, calculator, CRT and word processor as stipulated by department.
- Knowledge of modern office procedures, business English, Grammar, correspondence formats and composition.
- Ability to schedule appointments, develop and maintain complex filing system and keep orderly records.
- Working knowledge of standard office machinery and equipment.
- Ability to relate well with co-workers, supervisors, other employees and the general public. Must be able to provide leadership and direction to subordinates, establish priorities, organize assignments and assign tasks.
- Possession of a Valid Utah operator’s license or driving privilege card.
WORKING CONDITIONS:
- Light physical effort. Handling of lightweights and pleasant working conditions with constant monitoring of computer video display screens.
- Intermittent exposure to stress as a result of human behavior.
POSITION TYPE
Full-Time
POSITION SALARY RANGE
$22.48 - $27.83
DEPARTMENT
Public Utilities
Full Time/Part Time:
Full time
Scheduled Hours:
40Salary : $22 - $28
