What are the responsibilities and job description for the Purchasing Agent I position at SALT LAKE CITY CORP?
Position Title:
Purchasing Agent I
Job Description:
Incumbents in this job follow procedures established for preparation of quotes, bids, RFP's, requisitions, and contracts necessary to assure flow of commodities, services and construction. Performs research on market forces, pricing, and supply problems. Develops and screens more complex product specifications in order to independently make purchasing decisions. Gives direction and guidance to department buyers on policies, regulations, and procedures. Makes purchasing decisions critically impacting the financial viability of the department such as those generating revenue on which the agency depends. May serve as a liaison between an assigned department and the Division of Purchasing.
ABOUT THE TEAM:
The Procurement Finance Team is a supportive, collaborative, exciting place to work. There are ample opportunities for professional growth and unique experiences for the right proactive and ambitious candidate.
PURCHASING AGENT I - Following general instructions and with discretion as to work details, performs procurement and contract management tasks of an entry level to mid-level nature requiring knowledge of procurement principles and practices. Interprets data, analyzes reports and recommends action to be taken. May assist in the development and conducting of more complex procurement processes. Requires one to two years of related work experience.
TYPICAL DUTIES:
- Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines, etc.
- Writes, reviews, and/or negotiates grants, contracts and/or agreements. Reviews and/or inspects work for quality, accuracy, and completeness.
- Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.
- Monitors frequency of purchases and recommends possible options to increase effectiveness of purchasing power.
- Reviews documents and reconciles discrepancies; makes needed adjustments.
- Obtains, documents, and tabulates quotes on items covered by existing contracts.
- May draft contracts and process amendments and develop solicitation related written materials.
MINIMUM QUALIFICATIONS:
- Graduation from an accredited four-year college or university with a degree plus related work experience, as stipulated for each level noted above. Education and work experience may be substituted one for the other on a year-for-year basis.
- Ability to apply professional judgment in the application of standard and advanced procurement techniques and principles.
- May require knowledge of the specific laws, ordinances and regulations governing financial operation of the City and experience in public procurement.
- Basic typing skills and knowledge of personal computer operation, including proficiency with office software applications such as MS Word and Excel.
- Ability to communicate effectively with others, both orally and in writing.
- Ability to understand and follow oral and/or written policies, procedures and instructions.
- Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
WORKING CONDITONS:
- Light physical effort. Some discomfort associated with prolonged periods of confinement to workstation, concentrating on figures and computer reports, and video display screens.
- Low level exposure to stressful situations as a result of human behavior.
CAREER LADDER:
- To be eligible for advancement from Purchasing Agent I to II, incumbents must demonstrate satisfactory job performance in addition to meeting all established minimum job qualifications at the next level. Position changes are subject to availability of funds, department approval and concurrence of the Human Resources Department.
This position is eligible for full city benefits, including:
- Health, dental, vision, and life insurance
- 13 paid holidays per year
- Paid vacation and personal leave
- Six weeks of paid parental leave
- Retirement contributions toward a pension plan or 401(k)
- A robust EAP that provides emotional support, work-life solutions, legal guidance, and financial resources, including up to 15 counseling sessions for you and your household family members at no cost
- Tuition reimbursement
- Discounted supplemental benefits like pet insurance, legal services, and shopping
This position will remain open until filled and may close at any time without notice.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
POSITION TYPE
Full-Time
POSITION SALARY RANGE
$24.69 -$33.69
DEPARTMENT
Finance
Full Time/Part Time:
Full time
Scheduled Hours:
40Salary : $25 - $34
