Human Resource Services - Specialist

Work Calendar: 242

FTE: 1.0 (40 Hours per Week)

Contract Status: Contract

FLSA Status: Non- Exempt

Reports To: Director of Human Resource Services and corresponding HRS Analyst

Starting Wage: $45,665 annually

Salary Schedule/Lane: 38/W/01

Benefits: Eligible

Anticipated Start Date: 03/03/2025

Priority Screen Date: 02/10/2025

________________________________________________________________________  Positions Available: 1

Position Open Until Filled

JOB SUMMARY

The Human Resource Services (HRS) Specialist provides the highest level of customer support to the delivery of human resource services with specific responsibility for supporting department staff, providing information to applicants and employees, maintaining records, performing office support functions, preparing a wide variety of reports, assisting the general public, and completes assigned projects and tasks.  Also provides detailed, complex, and highly confidential communication, process management, and documentation for the SLCSD HRS department. To be successful in this role, one must communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive relationships with employees, administrators, applicants, and stakeholders.

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.  Additional minimum required qualifications for this position are:

1. High school diploma or equivalent
2. Two (2) years of job-related experience
3. Proficient in Microsoft Office Suite and experienced using data-based software
4. Speak, read, write, and present professionally, analyze and interpret English written and verbal communications
5. Ability to operate standard office equipment, phone, copy, scanner, etc.

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have.  Not having one or all of them does not disqualify any candidate from consideration.

1. Bachelor’s Degree in human resources or related field
2. Knowledge of PowerSchool Enterprise, Business Plus, and Kronos
3. Intermediate-level Microsoft Office Suite skills 
4. Knowledge of relevant federal and state regulations (FMLA, ADA, etc.)
5. Experience in a K-12 education or public employment environment 
6. Spanish language proficiency, including the ability to read, write, speak, and understand Spanish

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Provide Human Resource Services (HRS) support and assistance to administrators, hiring managers, and supervisors using telephone, electronic, and in-person communications; build collaborative and productive working relationships with hiring managers, supervisors, and colleagues 
2. Assist with employment process (e.g. screening, data entry, callbacks, scheduling interviewing, notification, posting of recruitment announcements, employee orientation, etc.)
3. Guide and inform hiring managers of personnel policies, updated practices, district initiatives, programs, and services to ensure fair and equitable hiring processes
4. Process documents and materials (e.g. applications, changes in employment status, payroll changes, etc.) and disseminate information to appropriate parties
5. Compile data from a variety of sources (e.g. applicants, employees, outside agencies, etc.) to comply with financial, legal, and/or administrative requirements
6. Coordinate and schedule Human Resources processes (e.g. appointments, background checks, fingerprinting, meetings, facility usage, district activities pertaining to HRS, etc.)
7. Complete regulatory tasks (e.g. I-9, E-Verify, fingerprinting, badges, verification of employment, board reports, Cactus, Department of Workforce Services reports, etc.) to ensure district compliance and reporting
8. Maintain a variety of employment files (e.g. applicants, seniority and eligibility lists, test scores, records, pertinent employee information including salary, probationary period, eligibility, etc.)
9. Perform record-keeping and clerical functions (e.g. data entry, scheduling, copying, faxing, etc.)
10. Prepare a variety of reports and related documents (e.g. classified and certified reports, leave of absence forms, recruitment packages, etc.) for documentation and information purposes
11. Maintain an inventory of HRS items (e.g. handbooks, applications, benefit packets, personnel forms, etc.)
12. Cross-train on other specialist duties to support HRS and SLCSD employees as needed
13. Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders
14. Present information and training on a variety of human resource topics (e.g., new employee orientation, and district policies & procedures, etc.), to encourage and facilitate a compliant work environment
15. Deliver professional presentations, training, and instruction to staff, leadership, or the public
16. Respond to written and verbal inquiries from a variety of internal and external sources (e.g. parents, community stakeholders, employees, students, etc.) to provide information and referral 
17. Support assigned administrative personnel to assist with administrative functions
18. Participate in meetings, workshops, and seminars, as assigned to convey and/or or gather information required to perform functions
19. Work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
20. Support a team environment by collaborating with own and other work units to effectively perform the duties of the position
21. Adapt to changing work priorities and work with frequent interruptions, as required
22. Speak, read, write, analyze, understand, and follow written and verbal communication in English including grammar and punctuation; listen to, and understand information and ideas presented verbally or in writing
23. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively
24. As needed, roll, push, pull, bend, reach, stoop, and lift up to 25 pounds 
25. Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job’s functions require the following physical demands:  some lifting up to 25 pounds, rolling, carrying, pushing, pulling, stooping, kneeling, crouching, crawling, and significant fine finger dexterity.  Generally, the job requires 80% sitting, 10% walking, and 10% standing.  This job is performed in a generally clean and healthy environment.

The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities.  To request reasonable accommodation, contact Human Resource Services – Salt Lake City School District (slcschools.org) or call 801-578-8340.

_________________________________________________________________

Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services and employment including its policies, complaint processes, program accessibility, district facility use, accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, (801) 578-8340 You may also contact the Office for Civil Rights, Denver, CO, (303) 844-5695.

Salary : $45,665