Accounts Payable Assistant

Description

Salud Para La Gente (SALUD) provides high quality, comprehensive and cost-effective medical, dental, behavioral health, optometry and other services to underserved, low-income communities in the Monterey Bay area, including Santa Cruz and Monterey Counties. SALUD began in Watsonville in 1978 as a storefront free clinic, and is now a Federally Qualified Health Center. With 4 health center sites, school-based health centers and over 400 employees, we provide high quality services to patients of all ages.  

Under the supervision of the Accounting Manager, the Accounts Payable Assistant will be responsible for processing all invoices for payment using SPLG guidelines for proper cash disbursement. Accounts Payable Assistant will also be responsible to ensure proper signing of all invoices.

DUTIES AND RESPONSIBILITIES

1. Receives all invoices and record receipt date for recording purposes.
2. Process all union dues for payment.
3. Ensure all Purchase Orders match the corresponding invoice before processing.
4. Once P.O. and invoice are reconciled and proper signage has been obtained, enter data in the accounting system to prepare payment.
5. Prepare check runs weekly and ensure all necessary information is attached for final approval.
6. Register new vendors with the correct information into the accounting database for proper processing of payments and reporting purposes.
7. Review contracts before issuing payments to outside contractors.
8. Assist Accounting Manager with the monthly reconciliation of outstanding accounts payable.
9. Ensure proper recording of accounts payable transactions into the accounting system.
10. Provide routine backup support for Payroll Clerk with processing payroll as needed.
11. Maintains confidentiality of all departmental information.
12. Prepares schedules for the annual financial audit
13. Prepares accounts payable reports
14. Performs other duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of: standard administration and office practices and procedures, with particular reference to a non-profit community based setting; knowledge of accounting computer applications; knowledge of word processing techniques; knowledge of proper grammar, spelling, punctuation, and correspondence format; knowledge of methods of collecting, organizing and presenting data and information; knowledge of procedures and systems analysis; 

Ability to: provide technical administrative support in a variety of areas; ability to effectively organize tasks and work within deadlines; ability to maintain organized filing systems, communicate effectively and respectfully. Strong organizational and information management skills; ability to handle confidential information with discretion.

Requirements

MINIMUM QUALIFICATIONS:

• High School Diploma, A.A. preferred
• ·Three (3) years of Accounts Payable Experience
• One year knowledge of general health care accounting.
• Bilingual Spanish/English preferred 

SALARY & BENEFITS

Salary: $24.22-$29.44/hr   

Benefits: available to all regular Salud employees working 24 hours per week. Part-time employees may receive some benefits on a pro-rated basis.

• Medical, Dental, Vision, and Life Insurance Plans
• Paid Time Off (PTO): 19 days per year
• Paid Holidays: 12 per year
• 401(k) Retirement Plan with employer contribution
• Voluntary Long-Term Disability

Additional Information:

• Employees on temporary assignments are eligible for holiday pay and California sick pay, both pro-rated based on hours worked.
• On-call employees are eligible for California sick pay, pro-rated based on hours worked.

PHYSICAL DEMANDS:

• Standing, walking, sitting, typing, reaching, bending, moving and/or lifting up to 50 pounds.

** Salud is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Salud is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Salud Human Resources Department, [831-728-8250, and HRDept@splg.org].

Salary : $24 - $29