Unit Secretary

Job Overview:

Handles diversified clerical and office functions to assist the unit nurses, the Unit Manager(s), or the Director of Nursing and Assistant Director of Nursing.

Schedule: Monday – Friday; 9:00 AM – 5:30 PM

Qualifications:

• High school diploma with secretarial training or equivalent related experience.
• Interpersonal, organizational, accuracy, and customer service skills required.
• Two years clerical experience preferred.
• Certified Nursing Assistant or Medical Assistant preferred.

Duties:

• Responsible for all secretarial duties related to nursing for the assigned unit.
• Performs reception/ information center duties and assist all visitors as required.
• Answers phone promptly and in a professional manner.
• Answers call lights on the unit and directs the call to appropriate staff.
• Maintains a professional, neat/clean appearance and greet all residents/visitors with a smile.
• Responsible in setting up all appointments, transfers, and paperwork associated with appointments and transfers.
• Accountable for documenting appointments secured or cancelled and notifying the Responsible Party.
• Responsible for ensuring the POCs are signed properly, and the dashboard is completed by the CNAs while reporting any blanks (specifying the date, time, and CNA) to the Unit Manager monthly.
• Additionally, responsible for completing monthly POCs at the beginning of the month including any updates and placing in the POC.
• Participates in all nursing department in-services and staff meetings.
• Assists with all admissions and discharges as requested and have all admission/discharge paperwork ready for the nurses.
• Ensures that all POCs, resident assignment sheets, and charts are covered and always protected and abides by HIPAA guidelines.
• Responsible for filing the assignment sheets daily.
• Maintains the list of Med A patients to ensure resident payor status chart labels are correct.
• Responsible for maintaining the nursing desk on the unit and ensuring that it is neat, clean and organized at all times.
• Responsible for checking the secure care guards weekly for functionality and documenting. In addition, the expiration date must be checked and, if expired, must be replaced immediately.
• Maintains and updates the Wander Book, to include photos. Removes all forms of discharged residents while submitting discharged information to Medical Records to file.
• Ensures that daily assignment sheets are filed accurately both daily and monthly.
• Completes unit assignment sheets the day before of posting to include the weekend assignment sheets. The upcoming Monday assignments are to be completed the Friday before.
• Completes census/staffing sheet daily and post. Responsible for making changes as they occur with staffing and resident census. On Fridays, completes for Saturday and Sunday and Monday leave for the nurses.
• Performs scanning and filing for the unit as needed.
• Handles other such duties as requested.

Saluda Nursing & Rehab Center is an equal opportunity employer.

Job Type: Full-time

Expected hours: No less than 40 per week

Benefits:

• 403(b)
• 403(b) matching
• Bereavement leave
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Free parking
• Health insurance
• Life insurance
• On-the-job training
• Paid orientation
• Paid time off
• Pet insurance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Medical Specialty:

• Geriatrics

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Per state and federal guidelines for Skilled Nursing Facilities, have you ever been convicted of a felony?

Experience:

• Customer service: 2 years (Required)
• CNA or Medical Assistance: 1 year (Preferred)

Work Location: In person