What are the responsibilities and job description for the Automotive Billing Clerk position at Sam Leman Automotive?
Automotive Billing Clerk
EXPERINCE ACCOUNTING INDVIDUAL NEEDED
Currently our Bloomington Illinois Dealerships are looking for a billing clerk to add to the team! This position needs an individual Monday - Friday full time 8am-5pm.
Position Overview:
As a Biller, you will be responsible for accurately processing and handling all billing-related functions within the dealership. Your attention to detail and ability to work efficiently will ensure that all sales, parts, and service transactions are properly billed and documented. Additionally, you will play a crucial role in processing deal paperwork, reconciling profits, and checking money and commissions to ensure all transactions are completed correctly.
Responsibilities:
- Generate accurate customer invoices for vehicle sales, parts, and service transactions.
- Process all deal paperwork, including sales contracts, financing agreements, and customer payments.
- Verify and process all billing details, including pricing, discounts, and taxes.
- Reconcile profits from vehicle sales, service work, and parts, ensuring accuracy in reported earnings.
- Review and confirm commission structures for sales staff, ensuring accurate and timely payouts.
- Handle billing inquiries from customers and respond to inquiries in a timely and professional manner.
- Work closely with the sales team, finance department, and service department to resolve any discrepancies or billing issues.
- Maintain detailed and organized records of all invoices, payments, commissions, and billing adjustments.
- Assist with month-end closing and collaborate with the accounting team to reconcile billing accounts.
- Ensure compliance with dealership policies, financial regulations, and internal procedures.
- Perform additional administrative duties as required.
Qualifications
- Highly organized and positive person
- Able to work Independently
- Good communication Skills
- Must be friendly and have a positive, professional attitude
- Must like talking on the phone and answering customers' questions
- Exceptional written and oral communication skills
- The ability to multitask, follow direction, be open to change, work effectively under pressure, and to positively defuse negative situations with customers
- Committed to customer service and satisfaction
- Professional, well-groomed appearance
- Candidates must be reliable and must report to work every day on time
- 1 year minimum accounting experience
- Background in dealership accounting office a PLUS but not required
What we offer
- We offer a very competitive starting wage
- Full training in your hired position with a season mentor
- Availability for growth over 9 dealerships - We promote from within. All of our office managers started out as entry level office clerks.
- Benefits - Medical Dental and Vision Short/Long term disability
- 401K
- FREE Life insurance
- Paid time off
- Multiple discounts with outside businesses
The Leman Automotive Group is one of the largest volume automotive groups in Central Illinois. We have been family owned since 1963 with 10 dealerships across Central Illinois. We are a premier family owned automotive group. We employ almost 600 talented individuals and just celebrated 60 years in business!
Must be able to pass a drug screen and background checks. We are an equal opportunity employer and prohibit discrimination/harassment with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We strive to keep an overall outstanding review based on satisfaction in customer service, quality of work, friendliness, pricing and overall experience. We are the preferred dealer group in Central Illinois by our own customers. We believe that culture makes a difference. Our company’s core focus is building relationships that last with our employees, customers, and community.