What are the responsibilities and job description for the Project Specialist III position at SAM, LLC?
Who We Are:
For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Services™ (MGS™) framework. As North America's premiere MGS™ company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles.
Your Impact at SAM:
The Project Specialist supports Organization-level Operations teams by managing project-related administrative tasks, ensuring smooth project initiation, maintenance, and billing processes. This role involves accurate documentation, project monitoring, billing support, and reporting, while maintaining effective communication with internal and external stakeholders. The Project Specialist also contributes to team training and supports corporate audit needs.
- Comprehend and execute all aspects of project initiation and set up with direction from Operations
- Ensure the completeness and accuracy of all project related documentation
- Maintain close working relationship with Operations teams and establish consistent and timely meeting times to review projects for maintenance possibilities
- Provide assistance in the monitoring, review, and analysis of project related detail and project billings and work with Operations and Project Billing/Support teams to take corrective action when necessary
- Assist in client invoice review and communication with internal and external parties related to cash collections
- Prepare and publish relevant reports to Operations and Management teams related to project and Organization status and performance
- Coordinate ongoing communication with Project Billing/Support teams to stay current on process and procedure updates
- Mentor and train Project Specialist I and II within the Company as well as document and update training materials for all Project Specialist levels
- Assist with Corporate level support gathering related to internal and external audits as needed
- Perform other tasks as assigned
- Relevant experience in a professional capacity, demonstrating strong project coordination and administrative skills.
- Strong computer skills and experience with related software programs
- Excellent written and verbal communication skills including the ability to clearly articulate assignments and deliverables
- Ability to think critically, analyze data and problem solve
- Ability to troubleshoot issues and problem solve on the fly
- Ability to meet or exceed aggressive deadlines while maintaining teamwork and collaboration with others
- Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA FSA plans), SAM Cares program focused on holistic well-being
- Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Access to Ramsey Smart Dollar to support financial goals and retire with confidence, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
- Work-Life Balance: Flexible hybrid work schedules for office positions, paid time off including vacation/sick/holidays, parental leave to support families
- Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
- Perks and Discounts: Access to “Perks at Work” for discounts on wellness travel leisure and everyday purchases, company-sponsored events, free office snacks
- Culture and Awards/Achievements: SAM Named 2023 Top Workplace USA for Second Consecutive Year ; 2023 SAM Ranks No. 88 on ENR Top 500 Design Firms
EEO
SAM is an EOE/Affirmative Action Employer M/F/D/V. SAM also participates in the federal E-Verify Program.
