What are the responsibilities and job description for the Administrative Assistant position at Samaritan Recovery Community Inc?
Responsibilities: The responsibilities are to provide administrative assistance to the Executive Director, assistance to onboard new staff to SRC, serve as liason to the executive offices, assist in engaging staff through intentional outreach, develop and chair the employee engagement committee, keep meeting minutes of committees and weekly meetings, manage SRC social media by posting regularly with relevant content, and provide additional assistance as needed as requested by the Executive Director.
Job Summary: The Administrative Assistant is an important support role to the SRC team, providing direct support to the Executive Director, providing minutes and reports needed for accrediting bodies, providing onboarding tools for new employees, and assisting with employee morale through intentional scheduled outreach and social media.
Duties: Provide administrative assistance to the Executive Director, including managing both his and the SRC facility calendar, interacting with all departments and staff, create letters and correspondence both internally and externally and be a welcoming individual for those who interact with administration at SRC.
Provide onboarding support for new staff at SRC, by scheduling required Relias trainings, verify that new employee training charts are updated and maintained annually as required by contracts and licensure. Schedule monthly PSO trainings and follow up.
Assist in audits for regulatory visits, both reviewing charts, examining records, and verifying internal SRC data; assist in verifying we are meeting the needs of individual contracts with payer sources and grants.
Compile and submit monthly PSO reports and Client Review reports.
Manage SRC social media by making posts on a weekly basis while complying with privacy and HIPPA, organizing an employee spotlight program, growing social media presence by making contacts, share high priority job openings as needed, monitor SRC website and update as needed through IT. Create and distribute the SRC monthly newsletter.
Develop and chair the employee engagement committee by engaging other departments within SRC, hold monthly committee meetings and maintain minutes, promote activities within SRC to include annual celebrations, unique engagement opportunities, and a system to show appreciation for tenure.
Perform other related duties as required. This may at times include assisting clients and visitors to Samaritan while Admissions staff are unavailable.
