Executive Assistant

About Sameday.AI

Sameday.AI is an innovative technology company revolutionizing the home service industry with AI-powered virtual sales agents. We provide home service businesses with the tools to never miss a lead, close sales faster, and elevate customer experience—all while reducing overhead. Sameday.AI is a fast-growing and profitable startup poised to reshape how businesses manage sales and operations.

As we scale rapidly, the CEO is seeking a highly capable and detail-oriented Executive Assistant to help manage the demands of a dynamic leadership role and drive efficiency across the company.

Position Summary

(This role requires you to work in-office in Utah 5 days per week.)

The Executive Assistant will act as the right-hand to the CEO, handling a wide range of executive, operational, and administrative tasks. You will be the glue that holds the CEO’s day-to-day together, providing high-level support in a fast-paced environment that requires initiative, resourcefulness, discretion, and an eye for detail.

This is a role for someone who thrives on organization, takes ownership of outcomes, and is passionate about contributing to a growing company in a meaningful way. You will work closely with internal and external stakeholders, ensuring the CEO’s priorities are aligned with company goals.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, including scheduling meetings, coordinating with stakeholders, resolving conflicts, and ensuring alignment with priorities.
• Monitor and prioritize the CEO’s email inbox, drafting and responding to emails as necessary.
• Prepare meeting agendas, materials, and follow-ups to ensure maximum efficiency.
• Handle travel arrangements, including booking flights, accommodations, and transportation, optimizing for cost and convenience.
• Coordinate personal and professional appointments, ensuring seamless transitions between tasks.

Communication

• Serve as the first point of contact for the CEO, managing communications with internal teams, investors, board members, partners, and clients.
• Prepare and proofread presentations, reports, and memos, ensuring clarity, consistency, and professionalism.
• Represent the CEO in a professional manner in meetings and communications, as needed.

Project Management

• Track and manage high-priority projects, ensuring deadlines are met and the CEO is updated on progress.
• Collaborate with various departments to streamline communication and project workflows.
• Handle confidential and sensitive projects with discretion.

Administrative Duties

• Organize and maintain digital files, documents, and records.
• Oversee office management tasks (if applicable), such as ordering supplies, managing vendor relationships, and ensuring smooth day-to-day operations.
• Assist with expense reporting and budget tracking for the CEO’s office.

Event Planning

• Plan and coordinate company events, offsites, and meetings, ensuring logistics are executed flawlessly.
• Assist with speaking engagements, including coordinating materials, schedules, and travel.

Requirements

Skills & Qualifications

• Bachelor’s degree or equivalent work experience.
• Proven experience as an executive assistant, administrative assistant, or similar role, supporting a senior executive.
• Exceptional organizational and time management skills, with the ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• High level of proficiency with tools such as Google Workspace, Microsoft Office, Zoom, and project management software (e.g., Asana, Trello).
• Tech-savvy with the ability to quickly learn and adapt to new software tools.

Personal Attributes

• Unwavering professionalism and discretion in handling confidential matters.
• Proactive and solutions-oriented, with the ability to anticipate needs and challenges.
• Strong interpersonal skills, with the ability to build rapport and navigate relationships at all levels.
• Resourceful, detail-oriented, and capable of working independently with minimal supervision.
• A calm and collected demeanor under pressure.

Preferred Experience

• Experience working in a fast-paced startup environment.
• Familiarity with the home services or tech industry is a plus.
• Previous experience in event planning or project management.

Why Join Sameday.AI?

At Sameday.AI, we’re not just building technology—we’re building the future of how home service businesses operate. As part of our team, you’ll enjoy:

• Competitive compensation, including salary and benefits. ($65k Annual Salary)
• Opportunities for professional growth in a rapidly scaling company.
• The chance to work with a visionary CEO and a passionate team of innovators.
• A dynamic, collaborative work environment where your contributions make an impact.
• Opportunities to travel

How to Apply

If you’re excited about the prospect of joining a fast-paced, innovative company and making a meaningful impact, we want to hear from you. Please submit the following:

• A resume detailing your relevant experience.

Equal Opportunity Employment Statement

Sameday.AI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other characteristic protected by law. We believe that diverse perspectives drive innovation, and we encourage candidates from all backgrounds to apply.