What are the responsibilities and job description for the Project Coordinator position at Sames, Inc.?
GENERAL POSITION OVERVIEW:
- The CS Coordinator will provide administrative assistance to CS division to ensure compliance with established internal processes and procedures.
- Expected to work with minimal instruction or supervision.
- Will provide support to the CS Vice President, field staff, Project Managers and other team members as needed to verify the project(s) required reports and planning and work in cooperations with the SAMES corporate office.
- Verify data and VPN folders are updated, and the information is correct.
- Duties will include administrative procedures consistent with the guidelines set forth in the contracts and providing support to the Vice President related to all operational, accounting, and project details.
EXAMPLES OF ESSENTIAL DUTIES:
- Maintain communication regarding job cost reports, monthly PM reports, three-month forecasting report, plan of the week, three weeks look ahead schedules, material purchase request forms and processes, reports, understand invoicing in the DOE industry, maintain SharePoint reports.
- Verify related project documents, including verification of detailed logs reporting delays due to weather/scheduling/incidents, etc.
- Monitor and maintain attendance log and report to Human Resources on a regular basis whenever attendance/tardiness incidents may occur.
- Assist with scheduling of labor personnel and resources in conjunction with the VP and Senior Construction Team and SAMES Corporate office.
- Assist with coordination of delivery of material and supplies to job site.
- Attending Owner and project meetings to verify internal SAMES requirements are being performed.
- Communicate and collaborate with project team at the home office for schedule changes.
- Verify equipment and inventory inspections and maintenance (including field trucks) with Operations Administrator at the home office.
- Communicate and collaborate with project team at the home office for schedule changes.
- Assist Project Teams with estimating, proposals and prime contract closeout requirements as needed.
- Responsible for coordinating with the Finance/Accounting Department for month end close and other duties as assigned.
- Comply with and enforce all governmental laws, policies, and regulations.
- Ensure that all company policies and procedures are adhered to.
- All other duties assigned by management.
MINIMUM QUALIFICATIONS AND REQUIREMENTS:
- High School graduation or an acceptable equivalent diploma and vocational training are required. Bachelor’s Degree preferred.
- A comparable amount of training and experience may be substituted for the minimum qualifications.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Highly organized and paying attention to detail.
- Excellent written and verbal communications skills.
- Procore Management software or similar software experience.
- Ability to read, analyze, and interpret general business and technical procedures or governmental regulations.
- Ability to write reports, professional business correspondence, and effectively present business information via oral reports.
- Must be able to work as a part of a team with Project Managers, Program Managers, to oversee the daily management, coordination, supervision, and successful completion of construction projects.
PHYSICAL REQUIREMENTS:
- Must have the use of sensory skills to effectively communicate and interact with other employees and customers by telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls.
- Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine.
- Significant standing, walking, moving, climbing, carrying, bending, kneeling, reaching, crawling, and handling, sitting, pushing, and pulling.
- The employee may occasionally lift and/ or move up to 40 pounds.
SPECIAL REQUIREMENTS:
- Possession of a valid, appropriate state driver’s license preferable and an acceptable driving record.
- Pre-employment drug screen and physical required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
