What are the responsibilities and job description for the Fleet Department Accounting Clerk position at Sames Motor Company?
Description
PURPOSE
The basic function of the Fleet Department Accounting Clerk is to bill, report, and file while providing support for our Fleet Government department. The person in this position will obtain managers’ approvals for all invoices and create and prepare checks following company procedures and the direction of the Office Manager.
RESPONSIBILITIES
- Review and cross-check documents to maintain compliance with State, local, and federal law.
- Review vehicle deals for completeness and accuracy
- Verify customer insurance information with information located on the deal paperwork.
- Process deals on a timely basis.
- Send contracts to financial institutions as instructed and/or dictated by company process.
- Review deal jackets to ensure proper deal documentation; remediate anomalies when necessary.
- Prepare deal jacket for scanning and shredding paper copies to ensure compliance with required
Requirements
- Computer skills; familiarity with the DMS automotive computer system is helpful.
- Knowledge of automobile dealership office operations.
- Basic accounting knowledge.
- Performance of extensive numerical calculations to a written record with a high degree of accuracy.
- Attention to detail, strong organizational ability
- Ability to work under pressure of deadlines and amid distractions.
- Ability to identify, comprehend, and act on changing customer and employee requirements.
- Possess good customer relations abilities, polite manner, cooperative attitude, team oriented.
- High School Diploma or equivalent.
- Bilingual in English and Spanish preferred.
WORKING CONDITIONS
The Fleet Department Accounting Clerk performs his or her duties at a desk with a computer terminal most of the day. Some customer telephone work is involved, and standing and bending are required for any needed filing work. Evening, holiday, and weekend work hours may be required.
