School Nutrition Administrative Assistant

JOB DESCRIPTION

TITLE:                 School Nutrition Administrative Assistant

QUALIFICATIONS:

• Associates Degree preferred, but not required.
• Ability to effectively communicate with others.
• Working knowledge of software programs used by the school system and the department.
• Working knowledge of requirements of federal, state, and local agencies governing child nutrition programs.
• Ability to analyze situations and make firm decisions based on that analysis.
• Ability to make, and/or accept change with little or no difficulty.
• Ability to work as a member of an organizational team.

REPORTS TO: Director of School Nutrition

DUTIES AND RESPONSIBILITIES:

• Answer phone (first phone to ring in our SN group when pressing option 1 from auto attendant) Our phones are designed to roll from auto attendant until a “live” person picks up or it goes to my voice mail after 12 rings. We strive for a “live” person to pick up.
• Operate all office machines
• Weekly mail duties for interoffice with our complex and central office
• Type and distribute correspondence
• Order office supplies for School Nutrition Central Office and Cafeteria Managers
• Process, reconcile, and key office supply PO’s and invoices
• Consolidate weekly grocery orders in the software program and electronically submit to vendor.
• Process, reconcile, and key milk PO’s and invoices in the finance software for payment
• Submit weekly bread orders to vendor
• Process, reconcile, and key bread PO’s and invoices in the finance software for payment
• Key weekly produce orders in online ordering system with vendor
• Process, reconcile, and receive DOD and Farm to School Produce in the finance software.
• Process, reconcile, and key “direct pay” produce invoices in the finance software for payment
• Submit monthly chemical orders to vendor
• Submit monthly claims to DPI
• Other duties as assigned
• Must be able to express and exchange ideas effectively by spoken word.

PHYSICAL REQUIREMENTS:

• Must be able to perform basic life operational functioning of lifting, climbing, reaching, standing, fingering, talking, hearing, and repetitive motion.
• Must have hand and finger dexterity for accurate computer functions.
• Auditory acuity at a level to communicate effectively with customers and employees in direct conversation as well as by telephone.
• Visual acuity to read and analyze information in hard copy or on computer screens.

SALARY:     full time, 12 month position with benefits