Procurement Specialist

Description

The Procurement Administrative Specialist is responsible for providing procurement and contract services for the duration of projects. The exact nature of the duties will depend on the phase of particular projects and as the project progresses and will generally be comprised of the concept, study, and execution phase.

The position will provide projects with procurement support preparing tender documents, soliciting quotations, placing purchase orders and expediting equipment, commodities and services as required.

Work is closely managed and reviewed for accuracy and adequacy.  Follows specific, outlined, and detailed directions.

Provides resolution to problems that are readily identifiable with limited scope and are resolved in accordance with standard practices, procedures, applications or routines.

Problem/Task resolution timeframe:  The majority of tasks typically take one to two days to resolve.

Contacts are primarily with direct supervisors and others in group or department to give and receive information.

ESSENTIAL JOB FUNCTIONS

Please note: The job descriptions may not be inclusive of all assigned duties, responsibilities, etc. of the job; duties and responsibilities include, but not limited to –

Procurement Administrative Specialist Intern

• Works closely with a member of the team to enhance knowledge and skillset.
• Learns and implements the Company’s Best Practices for projects and processes.
• Assist on simple procurement concepts with oversight from a mentor.

Procurement Administrative Specialist IV

• Works closely with member of the team and assist to complete projects in a timely manner.
• Implements and utilizes the Company’s Best Practices for projects and processes.
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless service.

Procurement Administrative Specialist III

• Support basic value negotiations by gathering and interpreting data from existing and potential suppliers and by participating in internal customer or supplier meetings.
• Assist with interviewing vendors and evaluate their products and capabilities as a supplier.
• Requires frequent contacts with vendors and suppliers.

Procurement Administrative Specialist II  

• Support intermediate value negotiations by gathering and interpreting data from existing and potential suppliers and by participating in internal customer or supplier meetings.
• Make special freight arrangements to expedite shipments.
• Research products with engineering to clarify specifications and resolve product issues.

Procurement Administrative Specialist I  

• Support complex/high value negotiations by gathering and interpreting data from existing and potential suppliers and by participating in internal customer or supplier meetings.
• Review orders for completeness, accuracy and compliance with existing policies and procedures.
• Prepare reconciliation of invoices to Purchase Orders and receipts.

Qualifications

MINIMUM QUALIFICATIONS PER JOB LEVEL

• Procurement Administrative Specialist Intern – Junior or Senior Year in High School.  
• Procurement Administrative Specialist IV – High School Diploma.  
• Procurement Administrative Specialist III  - High School Diploma; two (2) years of experience.
• Procurement Administrative Specialist II -High School Diploma; four (4) years of experience.
• Procurement Administrative Specialist I  - High School Diploma; six (6) years of experience.

SKILLS/ FUNCTIONAL CONTEMPENCY

Procurement Administrative Specialist Intern

• Coursework in discipline
• Desire to work after graduation – intern to hire
•  

Procurement Administrative Specialist IV

• Ability to be flexible and adapt to a variety of situations and challenges
• Strong organizational skills

Procurement Administrative Specialist III

• Desire to treat others well
• Approaching challenges with a positive mindset
•  

Procurement Administrative Specialist II

• Ability to evaluate potential hazards of various plans
• Excellent public speaking
•  

Procurement Administrative Specialist I

• Strong communication skills
• Openness to constructive feedback
•  

PHYSICAL DEMANDS

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.