Junior Buyer

Description

Purpose: Responsible for the purchase and/or lease of construction materials and equipment, permanent facility equipment and materials, and replacement parts for company equipment. Responsible for procuring MRO type items including consumables, repair, and maintenance items. Assist with/or perform Procurement functions including activities related to Project Execution, Vendor Management, and Company purchase needs. To be successful as a Junior buyer, you should be confident, highly organized and an excellent communicator. An outstanding Junior buyer has an analytical mind and excellent negotiating skills. Junior buyers support the buyer or manager with all procurement-related tasks such as selecting the right product mix, managing purchase orders, monitoring inventory, preparing budgets, and providing administrative support. Junior buyers also work closely with vendors and keep track of market trends.

Essential Skills (may include but are not limited to the ability to)

• Prepare written inquiries or obtain verbal quotes for vendor-supplied items in compliance with requisitions and/or specifications.
• Receive vendor bids, evaluate bids considering price, delivery date, past performance of vendor, etc. to determine successful bidder.
• Negotiate terms/ conditions of and place purchase orders and subcontracts.
• Prepare and maintain all required documentation for each purchase order. Expedited awarded purchase orders when necessary to insure timely delivery.
• Coordinate invoice problems with vendor and accounting, and delivery requirements with vendor and supervision.
• Helps administer the preparation and maintenance of all required documentation for each purchase order. Expedite awarded purchase orders when necessary to insure timely delivery.
• Assist with the reconciling of orders, receipts, and such into Microsoft Dynamics
• Sound communication and interpersonal skills with internal and external clients.
• Able to work independently and make decisions that benefit the company.
• Must have professional presentation and interpersonal skills over the phone and in person.
• Understand and adhere to non-Disclosure requirements to appropriately maintain confidentiality.
• Manage clarifications to support accurate purchase in terms of what is needed, when the order is needed at best value.
• Prioritize requests to complete purchasing with corresponding requirements and documentation.
• Excellent interpersonal, communication and negotiation skills.
• Strong analytical and organizational skills.
• Ability to multi-task and perform under pressure.

Qualifications

Job Duties

• Assisting the buyer with the selection of the right product mix.
• Writing, placing, and tracking purchase orders.
• Ensuring products are purchased at the right time, to specification and at a good price.
• Negotiating with vendors and building positive, long-term relationships.
• Researching new suppliers and making recommendations to the buyer.
• Preparing competitive retail and pricing strategies.
• Planning, monitoring, and maintaining suitable inventory levels.
• Preparing budgets and forecasting purchasing trends.
• Compiling reports on product performance and statistics.

Work Experience, Education, Certifications and Licenses

• Working knowledge of procurement techniques, procedures, and policies.
• Able to negotiate effectively with vendors in a manner that benefits the company and preserves the vendor relationship.
• Proficient in MS Office Suite
• 2 years purchasing experience.
• Bachelors degree (technical or business) or equivalent combination of education, High School Diploma, and related procurement experience.

Physical Requirements

• Climb stairs
• Sit for long periods of time
• Occasionally stoop, kneel or crouch
• Use hands and arms to reach for, grasp and manipulate object