Administrative Assistant

WHAT WE OFFER:

• Paid Weekly, Direct Deposit 
• Competitive pay rates
• 2nd shift has a $1.00/hour shift differential
• 3rd shift has a $1.50/hour shift differential
• Paid Overtime 
• Paid vacation & sick time 
• 10 paid holidays/year
• Medical, Dental, & Vision benefits - 1st of the month after hire date
• Voluntary & Supplemental insurances to choose from
• Short & Long Term Disability, Life & AD&D Insurance - all company paid for
• 401K Plan with a company match of 5%
• Annual Safety Boot Allowance - up to $150/year
• Discounts with nationwide companies (GM, Nissan, Samsung, hotels, etc.)

About Samuel, Son & Co. Ltd.
At Samuel, we believe every team member brings unique and valuable skills, experiences, and knowledge to our thriving business – enabling us to build on over 167 years of success in the metals industry. We offer countless opportunities for our team members to develop and grow in their careers, empower them to make decisions on the job and be a part of driving positive change – within our organization and in the communities where we live and work. If you are seeking an inclusive, supportive, and welcoming workplace to make your mark and grow your career, we have the programs, culture, and opportunities to make it happen. We are stronger together.

Principal Accountabilities / Responsibilities

• Generate reports as requested by various departments to assist in the evaluation of performance or costing of product or processes. (i.e., monthly reports needed: Production, Quality, Safety, AP, and Expense reports.)
• File administrative materials by following the pre-established filing system and placing materials into proper location to orderly archive files for proper storage and efficient retrieval when necessary.
• Responsible for scanning and coding invoices for both the Columbia facility, and the Toledo facility as needed.
• Monitors, maintains the uniform invoices for accuracy compared to active and inactive employee’s, reconciles any discrepancies.
• May provide additional administrative support by processing customer and vendor invoices, payment requests and delivery tickets, performing certain banking functions and performing other clerical duties on an as needed basis.
• Places order for plant and office consumables, ensuring proper levels are kept to ensure efficient operation and cost control.
• Maintain Problem Alert System log of open and closed items, as well as distribution of proper paperwork associated with this system.
• Collects, organizes, and files the following items both electronically and physically: BOLs, SLs, BLs, and Problem Alerts
• Respond to incoming calls and visitors by timely and politely directing them to the individuals they wish to contact.
• Open and sort incoming mail daily by following pre-established guidelines as well as preparing all courier packages for daily pick up.
• Oversees the distribution and maintains the inventory of branch promotional items.
• Coordinates the availability of branch meeting space and facilitates refreshments for special events (i.e., vendors, customers, visitors, etc.)
• Assists in the coordination and maintenance of branch safety files (i.e., Safe Operating Procedures & Samuel Torch Programs).
• Communicates with PPE vendors to maintain proper stock of required PPE items (i.e., Fastenal, Grainger, etc), as well as coordinates the safety boot truck to come bi-annually for employees.
• Assists the Corporate Human Resources Department with branch specific duties, as needed, such as:
  • New Employee Orientation sessions,
  • Training records (printing SSOP/SOPs),
  • Maintaining/updating the training matrix,
  • DEI events planning and organizing,
  • Safety month events coordination.
• Performs all other related duties as assigned.

General

• Complies with the designated IATF16949 responsibilities, environmental management system, health & safety and company rules and guidelines.
• Ensures company safety policies are adhered to and safe work habits are utilized by all department personnel and visitors. Wears personal protective equipment (PPE) as always required.
• Maintains a high standard of general housekeeping consistent with 5S standards.
• Strives for continuous improvement.

Position Qualifications

• High School diploma required
• 1-2 years of job-related experience.

Location and Reporting Relationship

• The incumbent reports directly to the Operations Manager, Columbia Branch and has no direct reports.
• This position is in Columbia, TN

At Samuel we believe in a culture of equality. Respect and integrity are at our core. We are committed to building and embracing a diverse workforce and creating an environment that is open and inclusive for everyone.

EOE - Samuel, Son & Co. U.S. Inc. provides equal opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

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Salary : $150