Administrative Assistant

Overview

Seeking a positive, energetic individual who performs a variety of administrative and clerical tasks. Provides administrative support to ensure efficient office operations.

Job Tasks:

• Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for Directors, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Research vendors and venues for events
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Logistics planning: Following up with vendors, venues, and food service providers to plan the logistics
• Researching venues
• Working on-site during events
• Help develop event marketing materials

Skills:

• Familiarity with standard office platforms, such as Microsoft Office
• Experience with Canva, Zoom and Social Media Postings
• Data management and entry skills, including the ability to maintain and improve filing systems
• Excellent written and verbal communication skills
• Time management, multitasking, and flexibility
• Organizational and people skills
• Accuracy and attention to detail
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
• Ability to work well under pressure and navigate multiple deadlines
• Work well independently and in collaboration with others

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20 - $22