Position Type :
Secretarial / Clerical / PEIMS Clerk (Pool)
Date Posted : 12 / 5 / 2024
Location :
Judge Oscar De La Fuente Elementary
Closing Date :
Until Position is Filled Job Title : Clerk, PEIMS (ES) Exemption Status : Non-exempt
Reports to : Principal / PEIMS Director Pay Grade : 03
Works With : Students / Staff / Parents Days : 207
Dept. / School : Assigned Campus
Primary Purpose :
Responsible for data entry and monitoring of assigned campuses on student attendance, registration and enrollment (including special programs), grading, and scheduling for PEIMS and CORE submissions. Prerequisites :
- High School Diploma or GED
Special Knowledge / Skills :
Ability to maintain accurate and auditable recordsAbility to use personal computer and software to develop spreadsheets, databases, and do word processing.Proficient typing keyboarding, and file maintenance skillsStrong organizational, communication, and interpersonal skillsAbility to comply with established deadlinesBasic Math SkillsAbility to prioritize and maintain tasks and assignments.Experience :
Two years of experience in office settingMajor Responsibilities and Duties :
Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.Receive incoming calls, take messages, and route to approriate staff.Greet visitors (e.g. publiv, parents, students, vendors, etc.) respond to their inquiries and / or direct them to the appropriate personnel in accordance with district policies and procedures regarding building security.Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools through TREX.
Assist parents, students, and faculty with questions regarding student attendance, grades and registrationVerify student absences as needed and report attendance problems to designated administrator.Work cooperatively with principal, personnel office staff, and teachers to collect, organize, and format data required submitting to district PEIMS in a timely manner.Distribute Six Weeks Reports to appropriate staff for verification, and correction.Submit documentation for PID / PET corrections to PEIMS Department in a timely manner.Responsible for processing PEIMS data (includes data entry, withdrawals, change coding and properly coding all special programs).Enter schedules for campus into established database.Compile, maintain, and file all reports, records and other documents as required following established procedures.Maintain confidentiality of information.Follow district safety protocols and emergency proceduresOther duties as assigned by the Principal / PEIMS DirectorMental Demands / Physical Demands / Environmental Factors :
Tools / Equipment Used : Standard office equipment including personal computer and peripherals
Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting
Motion : Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting : Occacional lifiting and carrying (between 15 to 30 pounds)
Environment : May work prolonged or irregular hours
Mental Demands : Work with frequent interruptions; maintain emotional control under stress
