What are the responsibilities and job description for the Accounting Supervisor position at San Bernardino County Transportation Authority?
ABOUT THE JOB
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Led by a Board of Directors made up of elected officials from each of the 24 cities and towns and the five county supervisorial districts, San Bernardino County Transportation Authority (SBCTA) staff is focused primarily on freeway, interchange, and transit enhancements to the region that first and foremost benefit the taxpayer of San Bernardino County. Coupling that effort with various non-transportation related objectives from the Council of Governments role of the agency brings the mission of providing quality of life improvements to the residents, business operators, and commuters of our region to the forefront.
For more than four decades, SBCTA (previously known as SANBAG) has taken pride in delivering on its commitment to the voters through the implementation of Measure I. This half-cent sales tax that generates transportation dollars that are from the region and for the region is a critical element in the agency's goal to keep people and goods moving effectively. SBCTA calls the historic San Bernardino Santa Fe Depot home. Our headquarters not only positions the agency in the heart of the county, but is symbolic of our longstanding commitment to transportation.
Under general direction, plans, schedules, assigns, reviews, supervises, and participates in the work of accounting staff responsible for grants accounting and accounts receivable functions; performs a variety of complex professional accounting work, including auditing, analyzing, and approving fiscal records and reports, preparing reimbursement billing for federally and state funded projects, preparing various financial and statistical reports, and leading and/or facilitating audits; provides highly complex and responsible support to assigned management staff in areas of expertise; and performs related duties as assigned.
Supervision Received and ExercisedReceives general direction from the Accounting Manager. Exercises direct supervision over professional, technical, and administrative support staff.
Class Characteristics
This is the full supervisory-level class in the Accountant series that exercises independent judgment on diverse and specialized accounting functions with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff and are responsible for providing professional level support to the Chief of Fiscal Resources and/or Accounting Manager in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines and scope of practice.
EXAMPLES OF TYPICAL JOB FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. (Illustrative Only)
- Plans, organizes, assigns, supervises, and reviews the work of accounting staff; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
- Participates in the development of goals, objectives, policies, and procedures for assigned functions; recommends and implements policies and procedures including standard operating procedures for assigned area(s) of responsibility.
- Monitors activities of the accounting work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
- Serves as a liaison for and coordinates assigned functions, such as project closeouts, year-end closing, and responding to audit requests, with SBCTA project managers, staff, consultants, and outside agencies.
- Plans, coordinates, and facilitates project meetings with SBCTA project stakeholders to review, discuss, and resolve issues related to project funds, expenditures, and status.
- Reviews new funding agreements and amendments to update tracking sheets and databases.
- Prepares and reviews agenda reports and supporting documentation to be presented to the Board of Directors and related committees.
- Supervises and participates in the preparation of billing invoice packages for federally, state, and locally funded projects.
- Researches and interprets cooperative agreement terms and conditions to comply with audit requirements and federal, state, and local funding guidelines; works with project managers to ensure compliance for projects with multiple funding sources.
- Supervises the recording and posting of accounts receivable, cash receipts, invoice adjustments, and journal entries in the financial system; supervises monthly and year-end general ledger closing.
- Leads and/or facilitates preliminary and annual audits by preparing audit schedules, footnotes, documentation, and reports and/or coordinating management review; provides information and works with auditors to resolve issues.
- Prepares year-end accruals, reconciliation, and tie-outs for federal and state projects including the Schedule of Expenditure and Federal Awards (SEFA); reviews and approves year-end estimates and reversals for federal, state, and local projects.
- Provides highly complex and responsible support to assigned management staff in areas of expertise; performs various research and/or special projects as assigned.
- Researches and analyzes accounting and financial data from various sources and prepares financial reports and statements.
- Researches, interprets, explains, applies, and ensures adherence to general and governmental accounting/auditing principles and procedures, internal control procedures, laws, and regulations affecting financial operations.
- Directs the organization and maintenance of accurate and detailed databases, spreadsheets, files, and records; verifies accuracy of information and ensures compliance with established records retention policies, procedures, and schedules.
- Attends and participates in professional group meetings; monitors legal, regulatory, technology and societal changes, and court decisions and stays abreast of new trends and innovations in accounting and finance.
- Receives, investigates, and responds to requests for information and/or questions in a professional manner; refers matters requiring policy interpretation to supervisor for resolution.
- Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
- Advanced principles, practices, and methods of public and governmental accounting, finance, and auditing, including grants accounting and administration, reimbursement billing, financial analysis, accounts receivable, accounts payable, payroll, and fund and cost accounting and their application to public agency operations.
- Generally Accepted Accounting Principles and Governmental Accounting Standards Board Statements for public sector accounting.
- Federal, state, local, and grantor funding sources, use, and requirements applicable to SBCTA projects and programs.
- Accounting source documents including budgets, contracts, expenditures, encumbrances, revenues, special ledger, general ledger, project cost, cash and investments, fixed assets, and related accounting procedures.
- Record keeping principles and procedures.
- Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
- Techniques for providing a high level of customer service, by effectively working with the vendors and SBCTA staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to:
- Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
- Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
- Evaluate and develop improvements in procedures, policies, or methods.
- Research and evaluate new service delivery methods, procedures, and techniques.
- Supervise and participate in the control, receipt, and disbursal of special funds and grants; and accurate recording and posting of various accounting transactions, adjustments, and journal entries.
- Analyze, interpret, summarize, and present financial information and data in an effective manner and draw sound conclusions.
- Research, analyze, interpret, and apply federal, state, local, and grant funding and audit requirements.
- Prepare clear, complete, and concise financial statements and reports.
- Make accurate arithmetic, financial, and statistical computations.
- Understand, interpret, apply, and explain applicable federal, state, and local policies, procedures, laws, and regulations.
- Direct the establishment and maintenance of a variety of filing, record keeping, and tracking systems.
- Use tact, initiative, and independent judgment within general policy and procedural guidelines and legal requirements.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to graduation from an accredited four-year college or university with major coursework in accounting, finance, business or public administration, or a closely related field and five (5) years of responsible professional accounting experience, including experience in grants accounting for state and federally funded projects.
Licenses and Certifications:
- Requires possession of a valid California Driver’s License, a satisfactory driving record, and a properly registered and insured vehicle, to be maintained throughout employment.
SUPPLEMENTAL INFORMATION
Physical Demands
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; operates a motor vehicle and visit various SBCTA sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Environmental Elements
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing policies and procedures.
Benefits & Retirement
The following is a listing of some of the benefits that are offered to regular full-time and part-time employees.
Holidays: There are 13 (eight-hour) paid holidays granted to all regular employees.
Vacation Leave: Starts at 10 days per year and increases based on years of service. There is potential vacation credit for prior public service employment.
Sick Leave: Regular employees accrue 96 hours of sick leave per year.
Administrative Leave: Regular full-time exempt employees accrue 40 hours of administrative leave per year.
Employee Leave Sharing Program: SBCTA offers an employee leave sharing program to assist with income protection for full-time regular employees when an employee must be absent from work due to catastrophic medical hardship to the employee. SBCTA employees may voluntarily donate sick leave hours to a qualified employee.
FMLA: In compliance with the 1993 Family and Medical Leave Act, SBCTA provides employees up to 12 weeks of unpaid, job-protected leave in a calendar year for eligible family and medical conditions.
Civil Leave: Any regular employee who is summoned for jury duty or is subpoenaed in an official capacity during a regularly scheduled work day will be given paid time off.
Military Leave: Any regular employee who is a member of the National Guard or the Reserves will receive a maximum of 30 (eight-hour) paid days per calendar year.
Medical and Dental Coverage: Six medical insurance plans (effective 7/30/22) and two dental insurance plans are available to cover regular full-time and regular part-time employees and any eligible dependents they wish to cover. Coverage is effective the day after the end of the first pay period.
Flexible Benefit Plans: To assist employees with the cost of insurance premiums, a fund of $8,473 is allocated for each employee at the beginning of the fiscal year for health, dental, and supplemental life insurance. An additional $9,057.14 is available as a Medical Premium Subsidy for employees who elect health and dental coverage through the various SBCTA medical and dental plan options.
Vision Coverage: Vision care provided for employees and eligible dependents at no cost to the employee.
Life Insurance: Life insurance is provided to regular employees in the event of death. The basic benefit is $50,000 provided by SBCTA and is at no cost to the employee.
Flexible Spending Accounts: Regular employees have the option to participate in the Flexible Spending Account. This program allows employees to increase their take home pay by using pre-tax dollars to pay copays and other out-of-pocket expenses. This program also allows employees to increase their tax savings by making pre-tax deposits to a Dependent Care Spending Account to pay for work-related dependent care expenses.
Retirement: All regular full-time and part-time participate in the San Bernardino County Employees’ Retirement Association (SBCERA). As defined by the California Public Employees’ Pension Reform Act (PEPRA):
- Tier 1 Members' retirement benefit formula is 2% @55 with a 7.2% employee member required contribution.
- New Tier 2 Members' retirement benefit formula is 2.5% @67 with a 8.61% employee member required contribution (FY 24/25).
Retirement Medical Trust Fund: Employees with 10 or more years of service who retire or separate from SBCTA participate in this plan which assists eligible employees with the cost of medical and dental expenses upon retirement.
Deferred Compensation: Participation in a Deferred Compensation program through SBCTA is available on a voluntary basis. Deferred Compensation provides pre-tax savings to employees who participate through automatic payroll deductions. The program assists in saving additional monies for retirement. You pre-tax dollar investment(s) grow each payday while interest accumulates.
- Senior Management and Administrative/Professional Employees: Employer contributes $3 to match each $1 contribution made by employees to their 457(b) plan, up to a maximum combined total of 10 % of the employee’s annual salary not to exceed the dollar limitation contained in IRS Code Section 402(g) in effect at the beginning of such taxable year.
- Support Employees: Employer contributes $1 to match each $1 contribution made by employees up to a maximum combined total of 10 % of the employee’s annual salary not to exceed the dollar limitation contained in IRS Code Section 402(g) in effect at the beginning of such taxable year.
Long Term Disability: When an employee cannot work for a prolonged time because of serious injury or illness, Long Term Disability Insurance (LTD) can supplement 60 percent of an employee’s salary while he/she is unable to work due to the disability. Regular full-time and part-time employees must be unable to work for 6 months before being eligible to draw LTD.
Employee Assistance Program: A confidential counseling and referral program for employees and family members which provides unlimited phone access to legal, financial and work-life services and up to six free counseling sessions per problem per year for crisis counseling and work/life resources.
Employee Alternative Transportation Incentive Program: SBCTA will reimburse eligible employees for the cost of using transit, rail, and/or vanpool rides to work, not to exceed the amount established by the IRS. The SBCTA office is located just steps away from the San Bernardino Santa Fe Depot Metrolink Station.
Other Exciting Benefits:
- 9/80 Alternative Work Schedule
- Telework options for most positions
- Employee health and wellness program, Wellness Works Here
- Tuition reimbursement program
Social Security: SBCTA does not pay into Social Security.
Salary : $1,442
