What are the responsibilities and job description for the JUDICIAL ASSISTANT I/II (FLEX) - COUNTYWIDE position at San Bernardino Superior Court?
Join our San Bernardino Superior Court team as a Judicial Assistant I/II (FLEX), where you will play a vital role in courtroom operations and case management. This position ensures the efficient administration of justice by maintaining court records, assisting judicial officers, and coordinating courtroom activities. If you have strong organizational skills, attention to detail, and the ability to navigate legal procedures, we invite you to apply.
KEY RESPONSIBILITIES:
- Attends trials and hearings, documents court actions in real-time, administers oaths, and ensures accurate record-keeping of judicial proceedings.
- Review, receive, and process legal documents, ensuring compliance with court procedures; prepare and distribute court orders and related paperwork.
- Maintains and updates court calendars, tracks case statuses, and ensures timely and accurate scheduling of court proceedings.
- Serves as a liaison between the court, attorneys, law enforcement, and the public, providing case updates and explaining legal procedures.
- Provides guidance and mentoring to new staff, assists in training on courtroom protocol, and stays informed on legal updates to support procedural accuracy.
APPLICATION & SELECTION PROCESS:
This recruitment will automatically close when 200 applications are received or on the closing date, whichever comes first. Additionally, this recruitment will establish an eligibility list for future vacancies. Resumes are not accepted in place of the required application or for the responses to the supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include ALL pertinent work experience. When listing experience, include the employer's name, dates worked, and experience details.
The work experience listed should demonstrate that you meet the minimum qualifications and have obtained the skills to perform the duties of this position. Employers listed in responses to the supplemental questions should be included in the work experience section of the application.
This recruitment will include testing. Candidates who pass the minimum qualification screening will be invited to self-schedule for a written exam via email. The exams will be on the following dates, times, and locations.
- May 02, 2025, at 8:00 AM and 1:00 PM at the San Bernardino Justice Center, 247 W. Third St., San Bernardino
- May 05, 2025, at 8:00 AM and 1:00 PM at the Vineyard Training Center, 9607 Business Center Drive, Rancho Cucamonga
If you're ready to contribute to the integrity of the judicial process, apply today!
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BENEFIT HIGHLIGHTS
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Under general supervision, support judicial officers and perform specialized clerical work as the clerk in attendance in a courtroom and in the processing of a variety of legal documents; and perform related duties as required both in the courtroom and back office supporting court processes, hearings, and trials.
Distinguishing Characteristics
Judicial Assistant I is the training-level class in this series. Initially, under direct supervision, incumbents learn and perform a variety of courtroom clerical and support duties. Incumbents are expected to acquire and demonstrate knowledge of case law, code sections and court procedures through observing and participating in the work of a Judicial Assistant II under immediate supervision.
A Judicial Assistant II is the skilled, journey-level class of this series and performs the full range of assigned duties with a significant degree of independence and sound judgment involving a variety of difficult, specialized, and highly responsible courtroom support functions that require a thorough knowledge of the terminology, procedures, and practices for their case type/calendar, with a significant degree of accountability for results. They provide on-the-job training for Judicial Assistant I's and input to their supervisors for evaluating purposes.
Distinguishing Characteristics
Judicial Assistant I is the training-level class in this series. Initially, under direct supervision, incumbents learn and perform a variety of courtroom clerical and support duties. Incumbents are expected to acquire and demonstrate knowledge of case law, code sections and court procedures through observing and participating in the work of a Judicial Assistant II under immediate supervision.
A Judicial Assistant II is the skilled, journey-level class of this series and performs the full range of assigned duties with a significant degree of independence and sound judgment involving a variety of difficult, specialized, and highly responsible courtroom support functions that require a thorough knowledge of the terminology, procedures, and practices for their case type/calendar, with a significant degree of accountability for results. They provide on-the-job training for Judicial Assistant I's and input to their supervisors for evaluating purposes.
- Prepares, examines, and maintains a variety of court-related calendars, reviews files to post information on court calendar; reviews files for necessary documents; maintain records for statistics/backlog.
- Attends trials, courtroom hearings, and conferences; documents court actions and procedures by handwritten minute order or entry in the court's case management system with "point of event" entry; prepares brief summaries including but not limited to court attendance, court findings, court orders and continuances.
- Reviews and received legal documents for completeness, conformity, jurisdiction and validity with code and court procedures; accepts documents or rejects if requirements are not met; receives and prepares legal documents/orders to support court orders; completes and distributes a number of computer-generated orders and documents.
- Maintains records of jury selection process and attendance; administers oath to jury, witnesses, interpreters and bailiffs; reads verdicts, and polls jury; calculates and collects jury fees and court reporter fees.
- Advises attorneys, general public, local and state agencies regarding status or cases and explains legal processing procedures; researchers and reviews new legislation and changes in case law; acts as liaison between attorneys, other court related agencies and the judicial officer.
- Coordinates courtroom activity and needs with document processing unit, jury services and other court units as well as legal counsel, law enforcement representatives and others involved with court operations and execution of orders; manages the courtroom making sure that it is run efficiently and effectively; assures the correctness of the court orders and procedures.
- Takes custody of, marks, and keeps written records of all physical exhibits presented to the court as evidence.
- Assists in training other Judicial Assistants.
- Assists in document processing units when services are not required in the courtroom.
- Provides vacation and temporary relief as required.
- Performs other duties as assigned.
At the Judicial Assistant II level:
- Provides guidance, assistance and mentoring to new Judicial Assistants, Court Attendants and other clerical staff; provides on-the-job training to Judicial Assistants including mentoring on courtroom protocol, proper public contact techniques, legal terminology, rules, documents, pleadings, use of case management systems, administration of appropriate oaths and procedures for specific types of hearings/cases including trial procedures; reviews work product for accuracy and completeness; provides input to supervisor on work performance.
- Researches and reviews new legislation and changes in case law; assists with policy and procedure development.
- Assists in document processing units when services are not required in the courtroom; provides vacation and temporary relief as required, including travel to other court districts and divisions to provide courtroom calendar coverage.
- May participate on various task forces and committees; attends meetings and participates in training.
- Performs other duties as assigned.
Judicial Assistant I- Graduation from high school or GED equivalent, and at least three (3) years of increasingly responsible clerical experience in a court or legal office preparing or processing legal documents for court filing and processing, or an equivalent combination of education, training and experience. Completion of college-level course work is desirable.
There is no permanent status as Judicial Assistant I. Incumbents must pass probation and be capable of meeting the proficiency criteria to promote to the full journey-level Judicial Assistant II within twelve (12) months or be terminated or returned to a position allocated to a classification in which the employee has passed probation.
Judicial Assistant II - Two (2) years of equivalent or higher-level experience in another California trial court.
Knowledge of:
There is no permanent status as Judicial Assistant I. Incumbents must pass probation and be capable of meeting the proficiency criteria to promote to the full journey-level Judicial Assistant II within twelve (12) months or be terminated or returned to a position allocated to a classification in which the employee has passed probation.
Judicial Assistant II - Two (2) years of equivalent or higher-level experience in another California trial court.
Knowledge of:
- General functions and organization of the judicial system, including the various divisions of the court and the roles and functions of other legal and law enforcement agencies;
- State and local statutes and Rules of Court that govern court operations;
- Courtroom protocol;
- Legal procedures, terminology, forms and documents;
- Calendaring rules and procedures;
- Policies, procedures and rules governing the intake, maintenance, safeguarding and disposal of exhibits;
- General office procedures including recordkeeping and filing;
- State regulations and court policies and procedures regarding jury service, including attendance and empanelment;
- Standard business software and automated case management system for all areas of court operations;
- Regulations and procedures governing the maintenance and disclosure of public records;
- Case and file records research methods and techniques;
- Customer service, proper public contact and telephone etiquette;
- Correct English usage, including spelling, grammar and punctuation;
- Safety policies and safe work practices applicable to the work.
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; perform repetitive movements of hands or wrists; and stoop, kneel, bend at the waist, crouch or crawl. The employee is frequently required to lift up to twenty-five (25) pounds unaided.
Specific vision abilities required for this job include close vision, distance vision, use of eyes, depth perception, color vision and the ability to adjust focus.
Specific vision abilities required for this job include close vision, distance vision, use of eyes, depth perception, color vision and the ability to adjust focus.
Salary : $55,416 - $79,985
