What are the responsibilities and job description for the Senior Payroll Specialist position at San Bernardino Superior Court?
Join our team as a Senior Payroll Specialist!
The Superior Court of California, County of San Bernardino, is excited to announce an opportunity for an experienced senior payroll specialist to join our team. We are looking for a dedicated professional with a keen eye for detail and a strong commitment to accuracy in payroll processing and compliance. If you are passionate about streamlining payroll operations and ensuring a seamless payroll experience for employees, we encourage you to apply!
KEY RESPONSIBILITIES
- Provide direction, training, and task assignments to payroll staff.
- Verify, process, and audit payroll data for accuracy and compliance.
- Enter employee data and deductions, ensuring legal and policy compliance.
- Process off-cycle payments, retro deductions, and resolve payroll issues.
- Respond to payroll inquiries and train staff on payroll procedures.
The first review of applications will be November 25, 2024. The position will remain open until filled or until 200 applications are received. The recruitment is subject to close without notice.
TELEWORK/ALTERNATIVE SCHEDULE OPPORTUNITY
This position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule after successful completion of the probationary period. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs.
Telework is at the sole discretion of the Court and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court.
BENEFIT HIGHLIGHTS
View the 2025 Benefits Guide.
DEFINITION
Under direction, performs a variety of complex technical and administrative duties in support of the preparation and processing of payroll; ensures employee work time is properly recorded and coded and employees are paid accurately, on time, and in accordance with applicable laws, policies, and collective bargaining agreements; responds to employee payroll questions and requests for information; prepares, maintains, and distributes a variety of payroll records and reports; contributes to special projects provides technical assistance to management staff; provides lead direction to assigned staff; and performs related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to lower-level staff.
CLASS CHARACTERISTICS
This is the advanced journey-level classification in the Payroll Specialist series, responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment for payroll processing. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to process payroll. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. Positions at this level provide lead direction to assigned payroll staff.
View the full job description.
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Provides lead direction, training, and work review for payroll processing staff; organizes and assigns work and follows up to ensure coordination and completion of assigned tasks.
- Receives, reviews, verifies, and processes time/attendance files to prepare payroll for all Court employees; audits documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records.
- Processes, calculates, and maintains records of a variety of payroll actions, including, but not limited to, new-hire set-up, overtime hours, salary adjustments, incentive and/or premium pay, retroactive pay, benefits withholdings, wage garnishments, withholding changes, and final paychecks based on appropriate provisions; maintains employee records for voluntary and non-voluntary deductions; processes manual checks, voided checks, and payroll reversals as needed.
- Sets up, compiles, and verifies, payroll related data in the payroll system, termination pay, and retroactive deductions
- Enters withholding data, direct deposit requests, deductions and employee information into the payroll system; invoices employees for payroll related amounts due.
- Processes, reviews and corrects off cycle payments and deductions.
- Creates and submit correspondence, emails, and verifications submitted by inside and outside customers for a wide variety of payroll issues and money recoveries.
- Ensures the accurate interpretation and application of, and compliance with, provisions of collective bargaining agreements and personnel rules as they apply to payroll and benefits.
- Applies and ensures compliance with applicable tax laws and rulings with regard to the employee benefits program and employee earnings.
- Maintains a variety of files and records related to the Court’s payroll system and general accounting techniques and procedures; reconciles transactions and data as directed; records changes and resolves differences.
- Generates, researches and compiles a variety of reports, audits, and other payroll related data; reviews and analyzes payroll reports for issues; determines resolution and processes adjustments to resolve issues.
- Processes position control for the Court; reviews position documents and develops organizational charts; prepares change requests.
- Composes, types, edits, and proofreads a variety of documents, including forms, memos, and standard reports and correspondence for department management and staff; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
- Responds to the most complex payroll related questions; responds to complaints and requests for information.
- Conducts training on payroll related topics; communicates with departments and employees as directed regarding new hires, pay rates, benefits, leave accruals, and other payroll related topics.
- Observes and complies with all Court and mandated safety rules, regulations, and protocols.
- Performs related duties as required.
QUALIFICATIONS
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
- Equivalent to an associate degree with major coursework in accounting, finance, or a related field.
Experience:
- Four (4) years of increasingly responsible payroll processing work experience.
Licenses and Certifications:
- Possession of a valid California Driver’s License, a satisfactory driving record, and a properly registered and insured vehicle, to be maintained throughout employment.
Resumes will not be accepted in lieu of the required application and supplemental questions.
Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one.
Selection Process
- Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.
- Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted.
- Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment.
All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
Salary : $58,256 - $74,443
