Clerk Typist/ Data Entry

Job Description

Maintaining efficiency and economy in operations management requires flexibility in job assignments. While each employee shall have a primary responsibility for the job that employee has been hired or later promoted to, each employee may be expected to perform other jobs from time to time.

SUMMARY :

Under direction of the Manager of TSS, the Clerk Typist / Data Entry is responsible for completing various clerical and administrative tasks including typing, filing, answering phones and mail distribution. Essential duties include, but are not limited to, the following :

EXAMPLE OF DUTIES :

Essential Functions

• Correctly files both electronic and hard-copy documents.
• Prepares and sorts files alphabetically, numerically or by other pre-determined categories as needed.
• Operates standard office machines and completed general office tasks.
• Performs simple posting for purchasing or other records.

Duties May Include, But Are Not Limited To, The Following :

QUALIFICATIONS :

Knowledge, Skills and Abilities

Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire; ability to complete a variety of administrative support for the TSS department; ability to interact in a professional and friendly manner the general public and MTS employees; knowledge of standard office practices and procedures; ability to accurately type a minimum of 50 WPM from rough drafts, plain copy, or dictation machine; ability to recognize and question unacceptable, incomplete or questionable data; skill in making numerical computations accurately and expeditiously, both manually and with a calculator; ability to learn assigned clerical tasks readily and adhere to prescribed routine.

Physical Requirements

The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.

Experience / Education / Certificates / License(s)

Must possess a high school or high school equivalency certificate; additional courses in a business curriculum at an accredited college or business school are preferred. Possess a minimum of one year’s experience in an office environment or performing related clerical work. A combination of relevant education and experience may be acceptable. Must possess and maintain a valid California driver’s license.

GENERAL :

Must satisfactorily pass all applicable examinations including, but not limited to, a pre-employment physical, drug screen and background check.

STARTING WAGE : 20.50 per hour

DISCLAIMER : The above-described job elements are intended to indicate the general nature and levels of work being performed by employees assigned to the job. They are not intended to be an exhaustive list of duties, responsibilities and skills required of employees so classified. Management retains the discretion to add to or change the duties of the position at any time.

Salary : $21