What are the responsibilities and job description for the Executive Assistant to the SVP, Special Events position at San Diego Padres?

DEPARTMENT : Special Events

REPORTS TO : SVP, Special Events

STATUS : Full-Time; Non-Exempt

San Diego Padres Commitment :

The San Diego Padres are committed to creating a diverse and inclusive environment for our employees.

We strive to create an environment for everyone by including perspectives from backgrounds that vary by race, ethnicity, religion, gender, age, disability, sexual orientation, veteran status, and national origin.

If you are not sure you’re 100% qualified but are up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Your role as an Executive Assistant to the SVP, Special Events :

You will provide daily administrative support to the Senior Vice President, Special Events and the Special Events Department.

You will perform a variety of clerical duties, including but not limited to executive calendaring, departmental expense reports, paperwork organization, client gifting, assisting with special projects, arranging travel, and partnering with both internal and external clients.

All the responsibilities we will trust you with :

Exemplifying our Padres Core Values / Mission Statement : Communication and Collaboration, Progress and Innovation, Accountability and Integrity, and Effort and Results, through building meaningful connections with a diverse fan base and serving as impactful leaders in the San Diego community
Performing administrative and project support duties, utilizing independent judgment, considerable discretion, initiative, and tact
Maintaining discretion of information that may be sensitive in nature with executive leadership within the Padres organization, Special Events department, the baseball community and the general public
Providing general administrative support for SVP and department leaders, including but not limited to making copies, filing, running errands, ordering and picking up lunches, booking appointments and other tasks as assigned
Providing clerical assistance for the SVP and the Special Events department, including screening incoming calls, mail, calendar appointments and faxes.

Receiving and responding to all internal and external communications in a timely manner

Composing correspondence and other communications, including emails and letters, on behalf of the SVP and Special Events department

Managing department paperwork and expense reports for the SVP and the Special Events department

Assisting with special projects related to the department as assigned by the SVP, Special Events

Managing travel arrangements that includes airline, hotel, and ground transportation, and prepare itineraries for the SVP and others as assigned

Greeting and assisting vendors and clients, including providing basic business hospitality.

Arranging travel and accommodations for out-of-town VIP visitors

Interacting with members of the Padres organization on a daily basis with regard to dealings with the internal and external clients

Attending meetings and taking notes as required to brief the SVP when necessary

Participating in planning special events and hospitality for internal and external clients

Arranging external facilities as necessary for meetings and events for internal and external clients

Representing the Club in a positive and professional manner at all times

Other duties as assigned

Your areas of knowledge and expertise that matter most :

Proficient computer skills including experience with MS Office products such as Word, Excel, Outlook, PowerPoint, and general knowledge of basic office equipment including copier, laser printer, telephone, and computer

Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner

Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multi-task and manage projects on strict deadlines

Maintain professional demeanor with a high degree of discretion, integrity, and accountability

Maintain consistent, punctual, and reliable attendance

You will be required to meet the following :

Must be at least 18 years of age by the start of employment

4-year Bachelor’s Degree, or education equivalent, preferably in Business, Hospitality, or related field

Minimum 3 years previous administrative experience in an office setting.

Experience working with an executive or manager is preferred

Fluently bilingual in English / Spanish a plus

Able to work flexible hours including Special Events, Padres home games, evenings, weekends, holidays and extended hours as needed

Able to travel as needed

Minimum physical requirements : able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 25 pounds

As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check

Pay and additional compensation :

Per the California pay transparency law, the base pay range for this full-time position is $55,000 to $65,000.

This position is expected to receive overtime.

As a candidate for this position, your pay and related elements of compensation will be contingent upon your work experience, education, job-related skills and any other factors the San Diego Padres considers relevant to the hiring decision for this position.

In addition to the base pay, the Padres believe in providing a very competitive and generous compensation and benefits package for its employees.

Benefits include, but are not limited to : Medical, Dental, Vision, 401(k) with employer match automatic company Safe Harbor contribution, Basic Life Insurance (with option to purchase Supplemental Life Insurance), Pet Insurance, generous paid time off (PTO) and holiday program, paid employee parking, onsite barista service, lunch provided weekly, employer provided game tickets to home games, onsite fitness classes and experiences, ballpark discounts on food and retail, work from home Fridays (during the off-season and when team is on the road), smart casual dress code and so much more! All benefits are subject to eligibility requirements and the terms of official plan documents which may be modified or amended at any given time.

The San Diego Padres are an Equal Opportunity Employer.

LI-onsite

Salary : $55,000 - $65,000

Apply for this job

Receive alerts for other Executive Assistant to the SVP, Special Events job openings

Executive Assistant to the SVP, Special Events

What are the responsibilities and job description for the Executive Assistant to the SVP, Special Events position at San Diego Padres?

What is the career path for a Executive Assistant to the SVP, Special Events?

Job openings at San Diego Padres

Not the job you're looking for? Here are some other Executive Assistant to the SVP, Special Events jobs in the San Diego, CA area that may be a better fit.

We don't have any other Executive Assistant to the SVP, Special Events jobs in the San Diego, CA area right now.

AI Assistant is available now!