Administrative Assistant - Sales and Services

The San Diego Tourism Authority is a private, non-profit, mutual benefit corporation composed of approximately 900 member organizations, businesses, local governments, and individuals seeking a better community through the visitor industry. San Diego Tourism Authority (SDTA) members include tourism-related entities in such categories as lodging, dining, arts & attractions, shopping, and transportation, among others, as well as other companies indirectly involved in the visitor industry.

As a sales and marketing organization, the main objective of SDTA is to promote and market San Diego County as a vacation destination and meetings and convention site. SDTA also represents and supports the interests of the visitor industry as a whole.

We are looking for a seasoned Administrative Assistant to support the Chief Sales Officer (CSO), VP of Sales and Senior Director of Site & Client Experience (SDCE)

General Responsibilities:

•    Schedule and coordinate meetings within the Division.

•    Oversee for the administrative component of the Division budget & forecast.

•    Assist with managing the CSO’s Outlook calendar and meeting requests. 

•    Oversee for the administrative component of the Division budget & forecast.

•    Prepare month-end and ad hoc reports.

•    Prepare PowerPoint presentations.

•    Assist the team with short-term marketing needs as needed.

•    Assist the sales and services coordinators when they are faced with tight timelines and last-minute needs

•    Provide thoughts & ideas to improve efficiencies in the operation

•    Prepare monthly expense reports for the CSO, VP & SDSCE

•    Coordinate travel needs for the CSO, VP & DSCE including purchasing flights and requisitions

•    Interact with key clients, board members, stakeholder hotels and venues 

Requirements:

•    Must have strong computer skills including Microsoft Office Suite

•    Strong financial acumen and understanding of P&L statement: experience in excel and using pivot tables

•    Proficiency with Zoom and Teams meetings

•    Experience and comfort with Power Point

•    Strong organizational skills with experience handling multiple tasks simultaneously

•    Administrative support of executives is preferred

•    Strong written and verbal communication skills with good discretion.

•    Hospitality experience or collegiate hospitality program preferred.

Benefits Include:

•    Medical

•    Dental

•    Vision

•    Life Insurance

•    Short-Term and Long-Term Disability

•    Accidental Death and Dismemberment

•    Flex Spending and Dependent Care plans

•    Matching 401k

•    Hybrid work schedule

•    Onsite fitness center

•    Nearby parking paid by company

Annualized salary range is $60,440 to $75,550 DOE.

Offer of employment will be contingent upon satisfactorily clearing background checks.

Join our team! Check us out at:  https://youtu.be/KYyQpJEA8Ao

San Diego Tourism Authority is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive culture. We are committed to non-discrimination on any protected basis, such as race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, veteran status or any other basis covered under applicable law.