Senior Administrative Analyst, AFSCME

Pay Rate

AFSCME Pay Grade 18
 
This job classification has a salary step structure effective January 1, 2025. Individuals hired into the classification will generally be appointed at step 1 of the salary range and will advance to step 2 after working in the position for six (6) months, to step 3 one year from date of hire, and to steps 4 and 5 at one-year intervals of time thereafter. Each salary step progression will provide a 5% increase to the employee’s base salary until step 5 is reached. The salary range for this job classification is $130,228.80 to $158,288.00.
 
Negotiable starting salary will be between $130,228.80/annually - $158,288.00/annually depending on experience and education.

Reports To

Manager of Small Business Support Services

Current Assignment

*Initial screening of applications are scheduled March 24, 2025.

This is a capital position and is subject to time and funding limitations. This announcement will be used to fill one Senior Administrative Analyst position in Agreement Compliance Unit (ACU) within the Office of Civil Rights department.

The ideal candidate will be responsible for performing a variety of administrative and reporting duties including, but not limited to, preparing complex, administrative, technical, analytical, and support duties related to the District’s Equity Programs (i.e., the Disadvantaged Business Enterprise (DBE), DBE Small Business Elements (SB Elements), Small Business (SB), and the Non-Discrimination Program for Subcontracting) and monitoring service agreements to ensure compliance with the District’s Equity Programs, and all other applicable regulatory requirements. The incumbent will also represent the ACU at various meetings with internal and external stakeholders, which include, but are not limited to other departments, divisions, outside agencies, contractors, and other external stakeholders.  Communicates projects and activities with others as appropriate; prepares for and aids with hosting and participating in meetings and events.

Additionally, the incumbent will assist with implementing/coordinating the District’s Small Business Support Services Program, which is a District-wide initiative that provides pre-award and post-award technical assistance to Small Businesses seeking to do business with The District and to Small Businesses currently working on District Projects.

In addition to meeting the minimum qualifications, the ideal candidate will demonstrate the following qualifications:

• General knowledge of the elements of the DBE, SB Elements, SB and the Non-Discrimination Program for Subcontracting Programs.
• Proficiency with business computer applications including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills and proficiency in preparing and presenting reports that utilize quantitative and qualitative analytical methods, memorandums, programs and presentations.
• Excellent organizational skills and demonstrated ability to effectively complete a number of concurrent assignments across a wide range of projects.
• Directly related experience is preferred in the areas of compliance with respect to Federal Disadvantaged Business Enterprise Programs or the like.
• Analyze and synthesize information in a concise manner and make recommendations to resolve issues.
• Possess excellent written and verbal communication skills, including ability to prepare reports and give presentations.
• Adaptability and flexibility, and ability to multitask with demanding time frames and determine priorities while adhering to deadlines on multiple or simultaneous projects.

Selections Process 

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met.  Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.  

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.  

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing will also include a background check.  (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement.

1. Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.
   
   
2. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.
   
   
3.  Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans;   recommends and implements modifications.
    
4. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
    
5. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures,  functions,   processes and techniques.
    
6. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
    
7. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
    
8. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
    
9. Trains assigned employees in their area of work including administrative methods, procedures and techniques.
    
10. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
     
11. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others  as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
     
12. Responds to and resolves difficult and sensitive inquiries and complaints.
    
    

Education:
A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.
 
Experience:
Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.

Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge of:

• Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions.
• Principles and practices of program development and implementation.
• Principles and practices of budget preparation and administration.
• Methods of administrative, organizational, economic, and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Business computer applications for statistical analysis and data management.
• Principles and practices of procurement, purchasing, and accounting.
• Methods and techniques used to conduct a variety of analytical studies.
• Principles, practices, methods and techniques of report preparation.
• Principles and procedures of record keeping.
• Office equipment including computers, supporting word processing, and spreadsheet applications.
• Related Federal, state and local laws, codes and regulations.

 
Skill in:

• Performing complex analytical duties.
• Preparing, administering and monitoring capital and operating budgets.
• Maintaining accurate records and files.
• Preparing clear and concise administrative, budgetary, and financial reports.
• Collecting, evaluating and interpreting complex information and data.
• Reviewing and analyzing complex technical documents and proposals.
• Analyzing complex problems, identify alternative solutions and recommend conclusions.
• Working independently in the absence of supervision.
• Interpreting and apply laws, policies, rules and regulations.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Communicating clearly and concisely, both orally and in writing.
• Operating office equipment including computers and supporting word processing and spreadsheet applications.
  
  

Salary : $120,931 - $146,973