Artistic Operations Coordinator - Part Time

Description

Reporting to the Associate Vice President of Artistic Operations, the Artistic Operations Coordinator will be primarily responsible for providing administrative coordination and support to Artistic Operations departments, including all guest artist activities throughout the school year, such as coordinating and supporting artistic projects and programs, including, but not limited to, guest artist logistics and payment processing. Administrative support will also be provided and coordinated with the Ensemble Operations, Production, Concert Operations, and Piano Tech departments.

The position requires excellent communication and collaboration with internal departments, including Production, Advancement, and Finance, as well as artists and external industry partners. The position will assist with the scheduling and organization of the Artistic Operations office, and ensure that projects and tasks are completed in a timely manner and at the highest levels. The ideal candidate for the position is also passionate about working with musicians and supporting their artistic goals and projects.

Principle Duties and Responsibilities

The Artistic Operations Coordinator will:

• Assist the Associate Vice President of Artistic Operations with project management
• Assist the Director of Artistic Operations in the administration of all guest artist visits\
  • Update and maintain artist information
  • Communicate artist needs to appropriate stakeholders
• Serve as a liaison between the various departments that fall within the Artistic Operations umbrella, including Ensemble Operations, Production and Concert Operations
• Draft artist contracts and coordinate execution process between the Artistic Operations office and artist management
• Submit, track, and reconcile all guest artist payments and reimbursements
• Advance guest artists’ travel and lodging arrangements as needed
• Support the Artistic Operations department in annual season planning
• Maintain project management timelines and ensure that deadlines are met
• Ensure accurate record-keeping and file storage for all relevant data
• Concert duty as needed
• Performing other duties as assigned

Requirements

• Two years of basic administrative experience in a collaborative working environment
• Outstanding interpersonal skills; must interact with a diverse group of people with confidence.
• Requires professional maturity with excellent judgment and decision-making skills.
• Patience, perseverance, sense of diplomacy, tact and discretion.
• Ability to multitask while maintaining strong attention to detail.

Compensation & Schedule

This is a part-time position.  Compensation is $25.00/hour, and we anticipate 15 to 20 hours per week.  

How to Apply

We prefer to receive applications through our website. This position will be open until filled.

About Us

SFCM’s mission is to transform our students: artistically, intellectually, professionally and individually. Through the study of music at the highest level, our students learn to seek achievement in every endeavor, to convert challenges into opportunities, to understand the nature of excellence and to pursue their dreams with vigor and determination. We believe that inspiring the imagination, cultivating the artist, honing the intellect and developing the professional are the keys to launching innovative graduates who excel in any field.

SFCM loves to be at the center of good things happening in classical music: attracting the most creative musicians; students and alums doing incredible work ranging from landing positions at the world’s top ensembles, to working at the intersection of music and technology in Silicon Valley, to starting their own organizations and even going to medical school; and offering additional programs locally and nationally like the Pre-College curriculum, the Rubin Institute for Music Criticism, and the new Center for Innovative Leadership. On top of this, SFCM recently opened the brand-new Bowes Center, which doubles the campus footprint, provides dorm room housing for the student body, brings state-of-the-art teaching facilities and three new performance halls to San Francisco’s Civic Center arts corridor.

Equal Opportunity Employer

SFCM is a fully committed equal employment opportunity institution and welcomes applications from all qualified persons, including those who consider themselves to be of a race, national origin or ancestry that is not fully represented in musical arts programs in the United States. Personnel decisions regarding applicants for employment are made without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, physical or mental disability, medical condition (including cancer and genetic characteristics), status as a Vietnam-era veteran or special disabled veteran, age, citizenship, or any other consideration made unlawful by federal, state or local laws.

Salary : $25