Contracts Administrator - Limited Term

The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.

Under general supervision, the Contracts Administrator is responsible for end-to-end contract administration, ensuring that HPSJ’s vendor contracts meet internal and external requirements, are executed and renewed on a timely basis and managed effectively in order to minimize risk. Excludes provider contracts. Work is varied and moderately complex, and requires a moderate degree of discretion and independent judgment.

Essential Functions:

• Provides proactive advice and recommendations to business owners relative to contracts.
• Manages the contract approval process, including amendments, ensuring that document packages are accurate, complete, and executed correctly and on time.
• Initiates renewal and renegotiations of contracts as directed.
• Monitors or assists business owners in monitoring vendor performance against contract terms; identifies anomalies and takes or advises on corrective action.
• Conducts financial impact and performance analysis of existing contracts; makes recommendations and implements.
• Assists with issuing, directing, and overseeing Request for Proposals/Request for Information (RFP/RFI) process including performing pre-qualification, conducting bidders’ conferences, evaluating proposals, conducting bid analysis and awarding contracts.
• Compiles, develops, and submits internal and external reports, including monthly submission of report and data certification to DHCS; implements and maintains appropriate and required data.
• Develops, implements, and maintains policies, procedures, guidelines and other documents; ensures understanding among staff.
• Maintains contract management system and required workflows.

Required

• Produces work that is accurate and complete.
• Produces the appropriate amount of work.
• Actively learns through experimentation when tackling new problems, using both successes and failures to learn.
• Rebounds from setbacks and adversity when facing difficult situations.
• Knows the most effective and efficient process to get things done, with a focus on continuous improvement.
• Strong business acumen.
• In-depth knowledge of contracting regulations and best practices.
• In-depth knowledge of contracting reimbursement models, structures, components, language and payment methodologies.
• Strong negotiation skills, including the ability to negotiate complex service levels and rates.
• Strong problem solving and analytical skills, including financial modeling and analysis; ability to interpret and determine the impact of complex laws, regulations and other documents.
• Interpersonal skills - interacts effectively with individuals both inside and outside of HPSJ; relates openly and comfortably with diverse groups of people.
• Strong leadership skills, including but not limited to build alliances, and inspire and motivate others.
• Time management and organizational skills. Uses time effectively and efficiently. Values time. Concentrates his/her efforts on the more important priorities. Can attend to a broader range of activities. Meets deadlines.
• Strong oral and written communication skills with the ability to communicate professionally to diverse individuals inside and outside of HPSJ, effectively explain complex information, and conduct presentations.
• Strong collaboration skills, including but not limited to the ability to create and foster a collaborative work environment, and organize people and resources to solve problems and identify opportunities.
• Demonstrated ability to articulate and support HPSJ’s vision, mission, values and strategy, integrate into management practices, and foster their manifestation among staff.
• Strong knowledge of change management theory, with the ability to implement effectively.
• Strong knowledge of contract management systems/software.
• Ability to develop, implement and maintain policies, processes, procedures and other guidelines.
• Intermediate to advanced Word and Excel skills, including the ability to create complex formulas and templates.
• Ability to handle confidential information with appropriate discretion.
• Ability to speak and be understood in English.

Required

• Certified paralegal.
• Bachelor’s Degree in Prelaw, Finance or Business.
• At least four years managing vendor contracts in or for a health plan.

Preferred

• Master’s Degree.
• Experience in contract management for a Medicaid health plan.

• Competitive salary
• Robust and affordable health/dental/vision with choices in providers
• Generous paid time off (starting at 3 weeks of PTO, 4 paid floating holidays including employee’s birthday, and 9 paid holidays)
• CalPERS retirement pension program, automatic employer-paid retirements contributions, in addition to voluntary defined contribution plan
• Two flexible spending accounts (FSAs)
• Employer-Paid Term Life and AD&D Insurance
• Employer-Paid Disability Insurance
• Employer-Paid Life Assistance Program
• Health Advocacy
• Supplemental medical, legal, identity theft protection
• Access to exclusive discount mall
• Education and training reimbursement in addition to employer-paid elective learning courses.
• A chance to work for an organization that is mission-driven – our members and community are at the core of everything we do.
• A shorter commute – if you’re commuting from the Central Valley to the Bay Area.
• Visibility and variety – you have a chance to work with people at all levels of the organization, and work on diverse projects.

HPSJ provides equal employment opportunities to employees and applicants for employment and prohibits discrimination based on color, race, gender (including gender identity and gender expression), religion (including religious dress and grooming practices), marital status, registered domestic partner status, age, national origin (including language use) or ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military or veteran status, political affiliation or any other characteristic made unlawful by applicable Federal, State or local laws. It also prohibits unlawful discrimination based on the perception that anyone has these characteristics, or is associated with anyone who has or is perceived to have these characteristics.

Important Notice: This job description is not a contract between HPSJ and the employee performing the job. The duties listed in the job description may be changed at the discretion of HPSJ, and HPSJ may request the employee to perform duties that are not listed on the job description.