Human Resources Specialist II

Description

Incumbents in this class perform advanced-level technical and administrative human resource support functions including recruitment, applicant tracking, payroll administration, new employee orientation, research and providing information to staff and the public regarding hiring and recruitment policies and procedures, and labor agreements maintain a variety of confidential and sensitive personnel records and files; perform related duties as assigned.

Supervision Received and Exercised

Receives general supervision from the Director of Human Resources and Risk Management. Incumbents are expected to independently perform job assignments using detailed knowledge of District policies, procedures, practices, and labor agreements.

Responsibilities and Duties

In consultation with the hiring manager, develops and implements recruitment plans for all classified, faculty and management vacancies at the College; establishes deadlines for applications; prepares related online postings, job advertisements and other documentation; screens applications and reviews transcripts for minimum qualifications; schedules recruitment committee meetings and administers examinations to qualified applicants as appropriate, evaluates faculty transcripts as related to salary determination.

Assists in training and onboarding other staff such as Human Resource Specialists, temporary employees and oversees student workers as appropriate.

Meets standard levels of hiring completions each month as set by the Director of Human Resources.

Assists prospective candidates and applicants with staffing and recruiting processes, hiring and personnel policies, and other inquiries as applicable.

Coordinates with groups and individuals such as selection committees and IT, community partners.

Schedules interviews and provides guidance on the use of District's online applicant tracking system.

Assists in maintaining and updating District human resources policies and procedures.

Monitors and tracks pre and post hire processes such as onboarding, new hires, health screenings, LiveScan, and related items.

Assists in creating and editing job descriptions.

Ensures compliance with applicable laws, District polices, practices, and labor agreements in order to provide appropriate salary placement recommendation.

Conducts new employee orientations.

Responds to inquiries regarding District human resources policies, procedures, and labor agreements related to recruitment and selection.

Tracks and maintains a variety of manual and computerized information including; confidential personnel files and records, recruitment data, approved Board action(s) and other time sensitive data within the assigned deadlines.

Enters and files newly hired employee and short-term data into personnel systems, in support of payroll processing within the assigned deadlines.

Updates a variety of personnel information in the appropriate system of record(s).

Maintains confidentiality when working with sensitive information and adheres to District confidentially policies and practices.

Performs a variety of administrative support duties related to meetings of the Board of Trustees; prepares confidential agendas and other documentation as requested; prepares a variety of correspondence including confidential memos, letters, reports, requisitions and other types of correspondence.

Receives and monitors faculty professional growth plans and salary advancement requests; evaluates faculty transcripts as related to salary determination per District policy.

Provides timely and effective customer service support to internal and external clients, management, faculty, staff, students, applicants, the general public and outside agencies. Delivers prompt responses to all inquiries and correspondence.

Processes and monitors invoices, purchase orders and financial transactions as required in the appropriate deadlines.

May represent the District at job fairs, outreach / recruitment events and community engagements related to District staffing, recruiting and outreach initiatives.

Performs related duties and responsibilities as required.

Qualifications

Knowledge of :

• Principles and practices related to the human resources function.
• Collective bargaining, agreements, and contracts.
• Basic principles and practices of recruitment, orientation and related personnel functions
• Methods and techniques of research and basic report preparation.
• Proper English usage, spelling, grammar and punctuation.
• Methods and techniques of business letter composition.
• Standard office procedures and equipment; computer proficiency and technical aptitude utilizing office and human resources systems and software.
• Pertinent Federal, State and local laws, codes and regulations.

Ability to :

Lead, organize, and review the work of staff.

Work independently in the absence of supervision.

Meet deadlines and work under pressure.

Organize and schedule work to maximize efficiency.

Maintain confidentiality.

Prepare a variety of correspondence and documentation.

Maintain a variety of confidential files and records.

Analyze data to produce reports.

Administer various bargaining unit contracts.

Explain District hiring policies and procedures.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with clients, campus, and community partners.

Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds, and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.

Education and Experience Requirements :

An Associate's Degree or equivalent from an accredited college or university with major course work in business, human resources or a related field; and two (2) years' experience performing duties directly related to human resources, preferably as a human resources specialist, generalist, or recruiter.

Completion of the twelfth grade or the equivalent; and four (4) years' experience performing duties directly related to human resources with two (2) years of recruiting experience required, preferably as a human resources specialist, generalist, or recruiter.