Controller

Description

Description

Position Summary

Responsible for all finance/accounting functions for the organization to include all strategic and tactical matters as they relate to financial management, budgeting, cost benefit analysis, and forecasting needs.

Duties And Responsibililties

• Creates and maintains the organizations budget to include working with directors to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements
• Oversees the management and coordination of all fiscal reporting activities for the organization including organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets
• Oversees all purchasing, payroll, Accounts Payable and Accounts Receivable functions
• Monitors banking activities of the organization
• Prepares monthly and quarterly allocation entries related to investment activity and fees
• Monitors workflow and productivity to ensure deadlines are met
• Supports annual budget process and preparation of annual tax forms, as necessary
• Responsible for PBC (Prepared by Client) materials for annual audit to external auditors
• Ensures adequate cash flow to meet the organization's needs
• Serves as a trustee of the organization’s 401K Plan
• Prepares financial reports as necessary for operations of the Clinic, including variance and comparative reporting
• Completes accurate and timely reporting for all components and ensure accurate and timely submissions of reporting
• Prepares and presents quarterly financial reporting packet to CEO, Finance Committee and Board of Directors
• Develops strategies during annual budget process for cost savings and complete budget modeling
• Collaborates with investment advisors to optimize and manage portfolio including endowment fund and any other mutual / money market funds.
• Creates and maintains all finance, accounting and payroll policies and procedures
• Oversees the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive management, as well as the Audit/Finance Committee and Board of Directors
• Produces variance reporting
• Develops and maintains systems of internal controls to safeguard financial assets of the organization and oversee federal awards and programs
• Oversees the coordination and activities of independent auditors ensuring compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information
• Ensures adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits
• Assists the President, CCO, and Director of Advancement with funding opportunities by drafting prospective programmatic budgets determining cost effectiveness of prospective service delivery
• Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans
• Trains the finance department and other staff on raising awareness and knowledge of financial management matters
• Responsible for interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, ensuring that all government regulations and requirements are disseminated to appropriate personnel, and monitoring compliance
• Works with Human Resources to investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals
• Assists in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff
• Oversees the maintenance of the inventory of all fixed assets
• Follows all HIPAA and OSHA guidelines and regulations
• Maintains confidentiality of financial and proprietary information/records at all times
• Maintains established San José Clinic policies, procedures, objectives, quality assurance, safety, environmental and infection control
• Implements job responsibilities in a manner that is consistent with the San José Clinic Mission and Code of Conduct and is supportive of San José Clinic cultural diversity objectives
• Performs other related work as require
  
  

Benefits

• Medical, dental, and vision
• 401(K) 3% match
• PTO days
• Floating holiday
• DEI day
• Paid holidays