What are the responsibilities and job description for the Associate Director of Resources and Operations position at San José State University?
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Associate Director of Resources and Operations
Job Summary
Reporting to the College of Science (CoS) Director of Resources and Operations, and working closely with the Executive Director of Moss Landing Marine Labs (MLML), the Associate Director of Resources and Operations functions with autonomy and provides oversight of the MLML state-side, SJSU Research Foundation (SJSURF) and SJSU Tower Foundation budgets, personnel, and operations. The primary responsibilities include budget and fiscal management, personnel, and operations. This position collaborates closely with the CoS Dean’s office leadership, and provides guidance and advice to the MLML Executive Director and staff on the efficient use of resources to optimize operation, implements college and campus policies, and serves as approving official with delegated authority. The incumbent works with the MLML Executive Director to oversee the administrative activities and facilities for MLML and supervises key personnel who work on a wide variety of events, programs, activities, and special projects as assigned. The incumbent also works broadly with the leadership and staff in the college and adopts Continuous Process Improvement (CPI) to achieve business optimization and enhance the effectiveness of services offered at MLML.
Key Responsibilities
- Performs fiscal analysis related to budgets, funding, and critical projects for all state, federal, SJSURF and SJSUTF (auxiliary) funding. Provides budget solutions, initiates and provides budget tracking improvement as needed. Ensures appropriate spending of state, federal and foundation funds.
- Develops and implements processes to audit transactions and resolve discrepancies across accounts.
- Prepares reports that outline and clarify the financial position of MLML, including state, federal and auxiliary funding.
- Advises the MLML Executive Director with regards to CSU and SJSU policy and procedures related to budget administration. Creates, brainstorms, and reviews proposed budgets, salaries and personnel actions to ensure conformance with established SJSU guidelines and collective bargaining agreements.
- Serves a cross functional role as the Appropriate Administrator for multiple staff employees at MLML and as the liaison between MLML and the College, University Personnel, SJSURF and SJSUTF.
- Plays a key role in organizational management for MLML. Trains, mentors, coaches’ staff to maximally fulfill their roles. Performs staff performance evaluations, interprets collective bargaining agreements, reports grievances and complaints, executes disciplinary plans, and manages personnel issues in close consultation with the dean’s office and University Personnel.
- Updates facility databases (faculty office utilization, classroom, administrative and research space).
- Works with the MLML Executive Director, Dean’s Office Leadership, Office of the Provost and FD&O to manage work orders, deadlines and urgent facilities requests.
- Partners with FD&O to ensure MLML space data is accurate and collaborates to perform space utilization analysis and studies.
Knowledge, Skills & Abilities
Required Qualifications
Preferred Qualifications
Compensation
Classification : Administrator II
Anticipated Hiring Range : $9,000 / month - $9,700 / month
CSU Salary Range : $5,053 / month - $16,221 / month
The final hiring salary will be commensurate with experience.
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents :
All applicants must apply within the specified application period : January 10, 2025 through January 26, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
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Salary : $5,053 - $16,221
