Controller

Description

Description

Position Summary:

Responsible for all finance/accounting functions for the organization to include all strategic and tactical matters as they relate to financial management, budgeting, cost benefit analysis, and forecasting needs.

DUTIES AND RESPONSIBILILTIES:

1. Creates and maintains the organizations budget to include working with directors to ensure programmatic success through      cost analysis support, and compliance with all contractual and programmatic requirements
2. Oversees the management and coordination of all fiscal reporting activities for the organization including organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and      contract/grant budgets
3. Oversees all purchasing, payroll, Accounts Payable and Accounts Receivable functions 
4. Monitors banking activities of the organization
5. Prepares monthly and quarterly allocation entries related to investment activity and fees
6. Monitors workflow and productivity to ensure deadlines are met
7. Supports annual budget process and preparation of annual tax forms, as necessary
8. Responsible for PBC (Prepared by Client) materials for annual audit to external auditors
9. Ensures adequate cash flow to meet the organization's needs
10. Serves as a trustee of the organization’s 401K Plan
11. Prepares financial reports as necessary for operations of the Clinic, including variance and comparative reporting
12. Completes accurate and timely reporting for all components and ensure accurate and timely submissions of reporting
13. Prepares and presents quarterly financial reporting packet to CEO, Finance Committee and Board of Directors
14. Develops strategies during annual budget process for cost savings and complete budget modeling
15. Collaborates with investment advisors to optimize and manage portfolio including endowment fund and any other mutual / money market funds.
16. Creates and maintains all finance, accounting and payroll policies and procedures
17. Oversees the production of monthly reports including reconciliations with funders and pension plan requirements, as well as financial statements and cash flow projections for use by Executive management, as well as the Audit/Finance Committee and Board of Directors
18. Produces variance reporting
19. Develops and maintains systems of internal controls to safeguard financial assets of the organization and oversee federal awards and programs
20. Oversees the coordination and activities of independent auditors ensuring compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information
21. Ensures adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits
22. Assists the President, CCO, and Director of Advancement with funding opportunities by drafting prospective programmatic budgets determining cost effectiveness of prospective service delivery
23. Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans
24. Trains the finance department and other staff on raising awareness and knowledge of financial management matters
25. Responsible for interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, ensuring that all government regulations and requirements are disseminated to appropriate      personnel, and monitoring compliance
26. Works with Human Resources to investigate cost-effective benefit plans and other fringe benefits which the organization may offer employees and potential employees with the goal of attracting and retaining qualified individuals
27. Assists in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff
28. Oversees the maintenance of the inventory of all fixed assets 
29. Follows all HIPAA and OSHA guidelines and regulations
30. Maintains confidentiality of financial and proprietary information/records at all times
31. Maintains established San José Clinic policies, procedures, objectives, quality assurance, safety, environmental and infection control
32. Implements job responsibilities in a manner that is consistent with the San José Clinic Mission and Code of Conduct and is supportive of San José Clinic cultural diversity objectives
33. Performs other related work as require

Benefits:

• Medical, dental, and vision
• 401(K) 3% match
• PTO days
• Floating holiday
• DEI day
• Paid holidays