Transportation Programs Support Specialist

Compensation:

$20.64 per hour

Compensation Type:

Non-Exempt

Employment Type:

Regular

Grade:

Position Summary

This position is responsible for providing administrative assistance for assigned School of Energy operations, including the Commercial Driver’s License (CDL) Program and the Heavy Equipment Operator (HEO) program.

MAJOR DUTIES

• Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.

• Advises prospective students regarding the requirements of entry into the CDL and HEO Programs.

• Maintains and files records as required by the New Mexico Motor Vehicle Department.

• Establishes, maintains and files records as required by the National Center for Construction Education and Research (NCCER)

• Builds relationships with and coordinates with multiple funding agencies throughout the Four Corners Regions to secure student sponsorships.

• Advises prospective students on best sources of funding and criteria associated with each.

• Secures approvals and maintains records of sponsorships.

• Coordinates billing with the SJC Business Office.

• Works with incoming students to access technological and other SJC resources prior to the start of class.

• Manages and adjusts enrollment on an ongoing basis to ensure full classes.

• Registers students for the HEO program. Coordinates with Registration to enroll CDL students.

• Travels to Career Fairs to represent CDL, HEO and SOE programs of study.

• Coordinates with others to records CDL Skills Tests payments.

• Schedules Skills Tests for non-students.

• Sorts and distributes incoming mail.

• Maintains files and records.

• Schedules appointments; makes travel arrangements.

• Coordinates meetings; prepares meeting agenda, minutes, correspondence and reports; makes room reservations.

• Maintains office supply inventory; makes purchases as needed.

• Prepares requisitions and processes expenses.

• Creates class sections and inputs course changes.

• Updates the School of Energy website.

• Serves on college committees.

• Assists in program accreditation functions.

• Assists students with program requirements and college resources.

• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of New Mexico Motor Vehicle Department regulations.

• Knowledge of accreditation standards associated with the National Center for Construction Education and Research.

• Knowledge of modern office practices and procedures.

• Knowledge of college and program policies and procedures.

• Knowledge of computers and job-related software programs.

• Strong prioritizing and organizing skills.

• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

• Skill in oral and written communication.

• Skill in listening and patience.

SUPERVISORY CONTROLS

The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college, state regulatory, accrediting agency and program policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of complex administrative duties. Requires strong organizational skills, attention to detail and the ability to prioritize commitments. Frequent interruptions, combined with the requirement to know details of multiple funding and educational programs contribute to the complexity of the position.

• The purpose of this position is to provide administrative support for the operations of the School of Energy. Successful performance contributes to the efficiency and effectiveness of school operations.

CONTACTS

• Contacts are typically with co-workers, faculty, staff, students, vendors industry representatives, and the general public.

• Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an associate’s degree.

• Sufficient experience to understand the principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for three to five years.

The following REQUIRED documents must be submitted with the application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)
• Letters of Recommendation (Optional)

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, national origin. disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.

Job Type: Full-time

Pay: $20.64 per hour

Schedule:

• Monday to Friday

Ability to Commute:

• Farmington, NM 87402 (Required)

Ability to Relocate:

• Farmington, NM 87402: Relocate before starting work (Required)

Work Location: In person

Salary : $21